Payment order needed to transfer money to suppliers, pay taxes to the budget, and pay wages to employees. Read how to create a payment order in 1C 8.3 in 4 steps here.

A payment order, or payment order, is a document that an organization provides to a bank to transfer money from a current account. Most often this is done electronically, via the Internet, using special banking services. But you can also submit payments to the bank in paper form. A payment order in 1C 8.3 can be generated both in an electronic file and on paper.

Read here how to create a payment order in 1C 8.3 in 4 steps.

How to create a payment in the BukhSoft program

Step 1. Create a “Payment order” document in 1C 8.3

Go to the “Bank and cash desk” section (1) and click on the “Payment orders” link (2). A window will open to view and create payments.

In the window, click on the “Create” button (3). A form for filling out a payment order will open.

Step 2. Fill in all the required fields in the payment order in 1C 8.3

In the payment order form, fill in the fields:

• "Organization" (1). Please indicate your organization;
• “Type of operation” (2). In this field, select the type of operation that suits you from the list. For example, “Payment to supplier” or “Payment of tax”;
• "Recipient" (3). In this field, select the recipient you need from the “Counterparties” directory;
• “Item of expenses” (4). Here, select the expense item that suits you from the “Movement Items” directory Money", for example, "Payment to supplier";
• "Recipient's account" (5). This field must be filled in Bank details recipient: current account, bank, BIC, correspondent account;
• "Sequence" (6). Here . For example, when paying suppliers and paying taxes, you must put “5”, when paying salaries – “3”;
• “Payment amount” (7). Specify the payment amount;
• “VAT rate” (8). Select an option from the list;
• “Purpose of payment” (9). Write down what agreement or invoice you are paying for, and what the subject of payment is (for goods, services, payment of taxes, loan repayment, etc.).

When you select certain types of transactions in the payment form, additional fields appear. For example, if you select "Pay Tax" (10), the following fields will appear:

• "Tax" (11). Here you need to select from the list the tax that you are transferring, for example “VAT”;
• “Details for transferring taxes and other payments to the budget” (12). Here you indicate the BCC, OKTMO code, payer status, basis for payment, tax period.

After filling in all the fields, click the “Record” (13) and “Post” (14) buttons. The payment is ready to be uploaded to the client bank.

Step 3. Print the payment order from 1C 8.3

If you need to print a payment order to submit to the bank, then click the “Payment order” button (1). A printed payment form will appear on the screen.

To start printing, press the “Print” button (2).

Step 4. Upload the file with payment orders from 1C 8.3 for uploading to the client bank

Most organizations use the bank-client system to send payments. This is the name of the interface for working with the servicing bank, which allows you to send and receive payments and bank statements. Such systems always have a function for downloading payment orders electronically. 1C 8.3 also has a function for downloading payment orders in electronic form. The payment file is downloaded from accounting program and loaded into the client bank. To download a file with payment orders from the 1C 8.3 Accounting program, go to the “Bank and Cash Office” section (1) and click on “Payment orders” (2). A list of all created payments will open.

In the window that opens, select your organization from the list (3).

Now the list shows payments only for the selected organization. Next, click the “Send to Bank” button (4). The “Exchange with Bank” window will open.

In the window that opens, payment orders ready for uploading are visible. They have the status “Prepared” (5). Checkmarks (6) indicate payment orders that will be downloaded. If necessary, you can click the mouse to uncheck payments that do not need to be sent. In the “Upload file to bank” field (7), specify the file name and the folder in which you want to save this file. To do this, press the “…” button (8). Click the “Upload” button (9) to save the file with payments to the folder you specified. After clicking this button, the payment status will change to “Sent”.

Now the file with the payments is in the folder that you specified in the “Upload file to bank” field (7). Upload this file to your client bank to process payments based on uploaded payment orders.

Payment order in 1C 8

Document “Payment order outgoing” designed to record the write-off of non-cash funds. Also, it can be used to print outgoing payment order forms.

To call up a document, select the main menu item Bank - Outgoing payment order. Next, click the Add button in the command panel (or the Insert key or use the Actions - Add menu).

"Payment to supplier";
"Refund to the buyer";
"Tax transfer";
"Settlements on loans and borrowings with counterparties";
"Other write-off of non-cash funds";
"Transfer to another account of the organization";
"Enumeration wages";
"Other settlements with counterparties."

Operation "Payment to supplier" is intended to reflect settlements with the supplier.

Operation "Refund to buyer" used to reflect the return of non-cash funds to the buyer.

Operation "Settlements on loans and borrowings with counterparties" is intended to reflect the expenditure of non-cash funds on loans and borrowings.

Operation "Other settlements with counterparties" is intended to reflect the write-off of funds under agreements with counterparties in other cases.

Operation "Transfer to another organization account" indicated when transferring funds to another account of the organization, including settlement, currency and special accounts.

Operation "Salary transfer" indicated when writing off non-cash funds for salary transfers.

In other cases, surgery is selected "Other write-off of non-cash funds".

The document is completed in two stages. The first step is to indicate:

Organization;
counterparty - recipient of funds;
agreement with the counterparty;
the exchange rate for mutual settlements under the agreement under which the payment in mutual settlements will be taken into account or the amount by which the status of mutual settlements will change;

The second stage is to record the actual debiting of funds according to information from the organization’s bank. In this case, fill in the following details:
flag "Paid"
date of actual payment of the document (according to the bank statement)

Document “Incoming payment order” designed to record the receipt of non-cash funds.

To call up a document, select the main menu item Bank - Incoming payment order.

The document reflects the following types business transactions:

"Payment from the buyer";
"Refund by supplier";
"Calculations for loans and borrowings";
"Other settlements with counterparties";
"Proceeds from sales via payment cards and bank loans";
"Other receipts of non-cash funds."

The document is filled out upon actual receipt of funds according to information from the bank statement.

In this case, you must indicate:

Organization;
organization bank account;
the counterparty from whom the payment was received;
agreement with the counterparty;
in case of foreign exchange settlements - the exchange rate of the currency of mutual settlements under the agreement under which the payment will be taken into account, and the amount in the currency by which the status of mutual settlements will change

(1)

System interface
	1.	Working with the main menu and toolbar	2:03	5	27173
	2.	General information about forms	1:09	0	7119
Working with Forms
	3.	Working with a table field	1:44	0	8311
	4.	Form details	2:05	0	5501
Basic Configuration Objects
	5.	Basic Configuration Objects	2:26	0	7704
Getting started with the program.
	6.	Filling out information about the organization	2:32	0	15072
	7.	Filling out accounting policy parameters	2:34	0	13635
	8.	Charts of Accounts	2:07	0	10092
	9.	Setting up analytical inventory accounting	2:01	0	6301
	10.	Filling out information about the organization's business partners	2:30	0	5523
	11.	Filling out information about goods and services, purchasing...	2:17	0	8811
	12.	Reflection of business transactions using documents...	2:02	0	8295
	13.	Entering transactions manually	2:24	0	12462
Accounting banking operations
	14.	Payment order	3:20	1	18402
	15.	Bank statement	2:29	0	26686
Accounting cash transactions
	16.	Receipt cash order	3:20	1	20513
	17.	Account cash warrant	3:15	0	12593
	18.	Advance report	2:46	0	16947
Purchase
	19.		3:29	0	17879
	20.	Return of goods to the supplier, report to the consignor on sales...	3:07	0	5556
	21.	Reconciliation Act	3:15	0	21546
Sale
	22.	Sales of goods and services	3:37	0	15855
	23.	Commissioner's sales report	2:59	0	7766
	24.	Sales report to the consignor	2:52	0	6712
	25.	Retail sales report. Return of goods from purchase...	3:11	0	9330
Stock
	26.	Capitalization, movement and write-off of goods in warehouse...	3:16	0	54281
	27.	Inventory of goods in the warehouse	2:09	1	15155
Production
	28.	Request-invoice	1:48	0	10573

Vladimir Ilyukov

Automatic creation of payment orders for the payment of taxes and contributions in 1C Accounting 8.3 is not fiction, it is reality. Gone are the days when it took a long and tedious time to set up payments. Constantly ensure that the payment code and payment details are correctly indicated.

New technologies have made it possible to automate the process of creating payments for taxes and contributions. Many users actively use this. But there are also those who, in the old fashioned way, continue to copy previously issued payments, then manually fill them in with the latest data. This is not always convenient and is fraught with errors.

Payment orders in the 1C Accounting 8.3 program can be created in three ways.

• Manually.
• Automatically from the task list.
• Automatically from the Payment Orders journal.

About the mechanism for automatically generating payments in 1C 8.3

To automatically generate payment orders in 1C Accounting 8.3, you don’t need to configure anything. You just need to understand how payments are generated.

Let's start with the “Taxes and Contributions” directory: “ Directories > Bank and cash desk > Taxes and fees" If you open it in a clean information base in which no organization has yet been created, then only two taxes will be displayed in it.

The first thought that comes to mind is to use the “Create” button and describe everything in it necessary taxes and contributions. It's better not to do this. As necessary, the required taxes will be automatically updated in this directory.

What does as needed mean? You've probably noticed that when you open a clean database, the program first offers to connect to 1C servers to get the latest update. Only after this the program offers to describe the organization.

When creating a new organization or individual entrepreneur the program automatically generates accounting policies, as well as taxes and contributions that it must pay. This is done on the basis of the taxation system specified when creating the organization.

For example, let’s create the organization OSN LLC, that is, with common system taxation. At this stage, it is enough to indicate the name of the organization in the organization card. We are not interested in the remaining details for now. Now let’s open the “Taxes and Contributions” directory again.

As you can see, taxes were automatically updated in it, which are obligatory paid by all taxpayers using the OSN.

What to do if, in addition to these taxes, the organization is obliged to pay other taxes? It was noted above that it is better not to create them manually. It's simple. Let's assume that our organization combines OSN with UTII and pays the Trade Fee. Open the form " Home > Settings > Taxes and contributions"and set the appropriate flags.

After this, two more taxes are updated in the “Taxes and Contributions” directory: UTII and Trade Tax.

If you need to connect some other taxes, then in the “Taxes and Reports Settings” form, click on the link “All taxes and reports (14 more)”. A list of additional taxes will open. The same list can be opened by clicking on the link “Setting up a list of taxes and reports” in the form “Main > Tasks > List of tasks”.

You probably noticed that in the “Taxes and Contributions” directory, each element is automatically created with a completed BCC, an accounting account and a template for assigning a payment.

To be sure that the correct BCC is set for a particular tax, it is enough to update the program on time. And for this, users of professional versions of 1C Enterprise programs are required to systematically subscribe to 1C ITS TECHNO or 1C ITS PROF.

In addition to tax information, the payment order must contain so-called payment details. These are the bank details of the administrators of the relevant taxes.

We believe that we have the 1C Counterparty service. Then, in the organization’s details card, indicate the code of the regulatory authority in the appropriate fields and click on the “Fill in details by code” button. As a result, the 1C Counterparty service will automatically fill in the payment details of the regulatory authorities.

Their completion is indicated by the appearance of links next to the words “Payment details”. To make sure that the details for the payment order are formed correctly, click, for example, on the link “Manage Federal Treasury..." and let's check if this is true.

Now everything is ready to process payment orders. Let's look at automatic methods for generating payments in 1C.

Creating payment orders in 1C Accounting 8.3 from the task list

Open the form “Main > Tasks > List of tasks”. In it, the system reminds the user of the deadlines for paying taxes, contributions and the deadlines for submitting regulated reports. But this is not just a list of reminders. Here you can create money orders to pay taxes and contributions, as well as generate regulated reports.

We are interested in payments. Let us pay attention to the fact that “ Insurance premiums, payment for February" were overdue for some reason. Let's click on this link. The form “Insurance premiums, payment for February 2017” will open.

In this form, in the “Amount calculation” section, all insurance amounts, which the organization Labor Expenses LLC would have to pay for February. The presence of this section indicates that salaries and insurance premiums for February have been accrued. However, insurance premiums have not yet been paid.

In order to minimize the increase in penalties for late payment, you can “Request a reconciliation with the Federal Tax Service.” This pleasure can be afforded by those users who have the service connected 1C-Reporting.

To create payments in 1C for the payment of insurance premiums, click on the “Pay” button. As a result, this form will take the form.

By the way, if the salary had not been accrued, then the “Calculate salary and contributions” button would have appeared in place of the “Calculate the amount” section.

Of course, to calculate salaries and insurance premiums, there is no need to go to the “Salaries and Personnel” section of the main menu. This can be done by clicking on the “Calculate salary and contributions” button in the “Insurance premiums, payment for April 2017” form.

Let’s return to the list of tasks for organizing Wholesale Trade LLC and click on the link “STS, advance payment for the 1st quarter of 2017."

This form clearly displays the calculation of the advance payment. Click on the link “Payment order 6 dated 04/10/2017”. A payment form will open, check it and process it.

Thus, we create payments for all taxes and contributions that the organization is obliged to pay.

Creating payments in 1C 8.3 in the payment order journal

Let’s open the payment journal: “Main > Bank > Payment orders.”

In the header of the magazine, click the button “ Pay > Accrued taxes and contributions". The auxiliary form “Accrued taxes and contributions” will open.

Its tabular part lists all accrued taxes and contributions that the organization is obliged to pay. It is important to keep in mind that only those taxes and contributions that were assessed in the program are displayed here. We remind you of this in the inscription located immediately below the name of the form: “The list shows only accrued taxes and contributions. To pay other taxes and fees, go to the task list."

Clicking on the “Create” button payment documents» will lead to the creation of payments for the taxes and contributions noted in the tabular section.

Conclusion

It is possible that someone will ask which method of creating payments for paying taxes and contributions is best to use in the 1C Accounting 8.3 program. It is impossible to give a definite answer: both methods are good. However, in a specific situation, the choice of method may be influenced by the following features.

• Generating payments in 1C from the task list. This method is very good in cases where the user does not remember the dates of payment of taxes and contributions. When using this method, each click creates payment orders for a separate type of tax or group of taxes. In the example discussed above, this is a group of payments for insurance premiums. In other cases, everything is separate: Income tax, VAT, property tax, etc.
• Formation of payments in 1C from the payment order journal. When using this method, the system does not control the timing of payment of taxes and contributions. But it allows you to create payment orders for all accrued taxes and contributions at once.

In this article I will tell you how to use the functionality of bank statements and exchange with a client bank in 1C 8.3 Accounting 3.0:

• where bank documents are located in the program interface;
• how to create a new outgoing payment order;
• how to upload payment slips for payment to the client bank;
• how to download a statement from the client bank and post them;
• How to download confirmation of successful payment of outgoing payments.

The general scheme of work for a single day with statements in 1C is as follows:

1. We load from the client-bank into 1C: receipts for yesterday and confirmation of yesterday's outgoing payments (+ commissions).
2. We create payment orders that need to be paid today.
3. (or use the Direct Bank system).

And so every day or any other period.

In the interface, the journal of bank statements is located in the “Bank and Cash Office” section:

How to create a new outgoing payment order

Payment order is a document for sending it to the bank; it can be printed according to standard banking form. Entered on the basis of the Invoice, Receipt of goods and services and other documents. Be careful document does not make any postings By accounting! The postings are made by the next document in the chain, 1C 8.3 - “Write-off from the current account”.

To create a new document, go to the “Payment orders” journal in the above section and click the “Create” button. A new document form will open.

The first thing you need to start with is choosing the type of operation. The choice of future analytics depends on this:

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For example, select “Payment to supplier”. Among the required fields for this type of payment:

• Organization and organization account are the details of our organization.
• Recipient, agreement and invoice - details of our counterparty-recipient.
• Amount, VAT rate, purpose of payment.

After filling out all the fields, check that the details are correct.

Our video about bank statements in 1C:

Uploading payment orders from 1C to the client bank

The next stage is transferring data on new payments to the bank. Usually in organizations it looks like this: throughout the day, accountants create a lot of documents, and at a certain time the responsible person uploads payments into the banking program. Uploading occurs through a special file - 1c_to_kl.txt.

To upload, go to the payment order journal and click the “Upload” button. A special processing will open in which you need to specify the Organization and its account. Then indicate the dates for which you need to upload, and where to save the resulting file 1c_to_kl.txt:

Click “Upload”, we get a file with approximately the following content:

It needs to be loaded into the client bank.

Our video on setting up, loading and unloading payment cards:

Almost any bank client supports uploading a file in the KL_TO_1C.txt format. It contains all data on incoming and outgoing payments for the selected period. To download it, go to the “Bank Statements” journal and click the “Download” button.

In the processing that opens, select the organization, its account and the location of the file (which you downloaded from the client bank). Click "Update from statement":

We will see a list of documents 1C 8.3 “receipts to the current account” and “debits from the current account”: both incoming and outgoing (including for). After checking, just click the “Download” button - the system will automatically generate necessary documents according to the list with the necessary accounting entries.

• If the system does not find the TIN and KPP in the 1C directory, it will create a new one. Be careful, there may be a counterparty in the database, but with different details.
• If you use, be sure to fill them out in the list.
• If the created documents do not contain accounting accounts, fill them in the information register “Accounts for settlements with counterparties”. They can be set both for the counterparty or agreement, and for all documents.

Let's figure out how to create, fill out and upload to the bank payments to suppliers for goods and services purchased by the enterprise in 1C 8.3. Payment will be made from the bank account of our organization.

To transfer funds to a counterparty's account, you will need:

go to bank documents in the program;

generate a payment order for the required counterparty;

upload outgoing payments to the client bank for payment.

You can find out your debt to suppliers from the balance sheet generated by invoice 60 for the selected period:

This shows the amounts that need to be transferred to pay off the debt. To work with bank payment orders in 1C 8.3 there is a section “Banks and cash desk”, in which the “Payment orders” item is selected:

In the form that opens, click “Create” to create a new document.

The following fields are filled in:

“Type of operation” - Payment to the supplier

“Recipient” - select from the list of counterparties in the “Suppliers” section

“Payment amount” - you can see the total debt to the counterparty in the balance sheet

The recipient's account, agreement number and payment purpose will be pulled up automatically from the counterparty's details. The default VAT rate is set from the value selected for the specified organization.

Changes to the payment order are made through the “Settings” button. The panel that opens has 2 tabs that allow you to change settings for the counterparty and settings for the organization.

Changes are available in “Settings for the counterparty”:

name of the organization (instead of OAO, for example, you can write “Open Joint-Stock Company»);

the procedure for specifying the counterparty's checkpoint;

payment purpose (this item can be filled in automatically or entered data manually).

In the “Organization Settings” tab, fields for changing the format for displaying the date and payment amount have been added to similar settings:

After filling in all the required fields, the resulting payment order template must be processed. After this, the document is uploaded to the bank for payment to the supplier for the specified amount.

It should be taken into account that a payment order is a document on the basis of which the bank transfers payment to the client’s account. In this case, no transactions are automatically generated in 1C 8.3. Consequently, it is necessary to write off funds from the current account, only after this the payment made will be reflected in the accounting and the necessary transactions will appear.

After receiving bank statement about payment of the document, the payment order is set to “Paid”, next to which there is a link “Enter a document debited from the current account”: