The document "Business trip" in 1C ZUP 8.3 is used to calculate and calculate the payment of seconded employees according to average earnings, as well as to correctly reflect working hours. The journal of documents "Business trip" is available both in the "Personnel" section and in the "Salary" section.

To issue a business trip for an employee, click the "Create" button. We enter data into the document: the month of accrual, the employee, the date of the document, the start and end dates of the business trip, if necessary, the flag for the release of the rate for the period of absence of the employee is set.

After selecting an employee and a business trip period, the program automatically calculates average earnings employee (based on the data available in 1C ZUP), the amount of accrued travel allowance and personal income tax withheld. This data is displayed on the "Main" tab.

In the "Payment" field, you need to specify by selecting from the drop-down list how the travel allowance will be paid to the employee - with salary, from or in the inter-settlement period (that is, a separate payment). The date of payment is also indicated here.

By default, average earnings are calculated over 12 months. To take a different period for calculation, you must click the "Change" link next to the field of average earnings. The form "Enter data for calculating average earnings" will open, in which you should check the box about billing period- "Set manually", specify the desired period and click "Reread". The average earnings will be recalculated, to save you need to click "OK".

Accrued travel allowances are reflected on the "Accrued Details" tab. Here, if necessary, you can manually change the amount (unlike the "Main" tab, where the amount is not available for change).

If an employee is seconded to one of the districts, work in which gives the right to preferential pension experience, then you should open the “PFR experience” tab and select the desired value in the “Territorial conditions” field.

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On the “Additional” tab, information about the trip is indicated - the city and organization of the destination, the source of funding, the basis and purpose, the number of days on the road.

The document "Business trip" is carried out in the usual way. The document provides for the printing of an order to send on a business trip (form T-9), a travel certificate (T-10), a job assignment (T-10a), as well as the calculation of average earnings and charges.

Accrual and calculation of travel allowances in 1C ZUP

If we create and fill out the document "" for the month, we will see that there are no business trips in it. This is because the accrual of payment for average earnings (travel allowance) in the program is performed by the document “Travel trip”, re-accrual is not required.

Travel expenses include:

Travel allowance

If the payment “With salary” or “With advance payment” was selected in the document 1C ZUP “Business trip” on the “Main” tab, then when creating and automatically filling out a general statement for salary or advance payment, the program will include travel expenses in it.

If the payment "In the inter-settlement period" was selected, it can also be issued automatically. This can be done in two ways.

1) In the "Business trip" document, click the "Pay" button:

The completed form "Payment of accrued wages" will open, containing data on the payment of travel allowances. It contains the payment document - a statement to the cashier or to the bank, depending on the existing settings for the organization and for a particular employee. By clicking the "Edit" button, you can edit the statement if necessary.

By clicking the "Post and close" button, the statement will be posted.

2) Another way to reflect the payment of travel allowances in the inter-settlement period is to create a new one, select "Business trips" in the "Pay" field, indicate one or more ground documents - "Business trip" by the link. Payout amounts will be filled in automatically. Then proceed with the payment as usual.

Travel arrangements for a group of employees

In order to “send” several people on one business trip in 1C ZUP 8.3, you should click “Create T-9a” in the travel log:

A “Group Trip” document will be created, in which you need to enter lines and indicate in each of them the employee, the period of the trip and travel time, destination, purpose, source of funding:

Almost every organization in its economic activity is faced with the need to send employees on business trips. For the employer, the secondment of an employee is associated with the performance of a number of actions. Firstly, the fact of being sent on a business trip must be properly documented. Secondly, the employer is obliged to keep the employee's average earnings for the period of being on a business trip and reimburse the employee for expenses. Thirdly, travel expenses must be taken into account for tax purposes. How to correctly carry out all these operations in the program "1C: Salary and Personnel Management 8", says E.A. Gryanina, leading specialist of IT-Basis LLC.

(Form No. T-10a)

(Form No. T-10)

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note

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Travel documentation

The procedure for formalizing the sending of employees on a business trip is established by the instruction of the USSR Ministry of Finance, the USSR State Committee for Labor and the All-Union Central Council of Trade Unions dated 04/07/1988 No. 62 "On business trips within the USSR" (hereinafter referred to as the Instruction on business trips, valid in part not contradicting the Labor Code of the Russian Federation).

For documentation business trips can be used the following types forms primary documentation, approved by the Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1 for personnel accounting.

Service task and report on its completion
(Form No. T-10a)

It is used for registration and accounting of a job assignment for sending on a business trip, as well as a report on its implementation.

The job assignment is signed by the head of the structural unit in which the seconded employee works, approved by the head of the organization or a person authorized by him, and on its basis an order (instruction) is issued to send him on a business trip.

Upon returning from a business trip, the employee draws up a report on the work performed during the business trip, which is agreed with the head of the structural unit and submitted to the accounting department.

Drawing up a job assignment and a report on its implementation is not a mandatory requirement of the Instructions on business trips, but its presence will be useful to confirm the production nature of the business trip in order to be able to accept business trip expenses for profit tax purposes.

Order (instruction) on the direction of the employee
on a business trip (forms No. T-9 and No. T-9a)

They are used to register and record the direction of an employee (or employees) on a business trip. They are filled in on the basis of a job assignment, signed by the head of the organization or a person authorized by him.

Travel certificate
(Form No. T-10)

It is a document certifying the time spent on a business trip on the territory of the Russian Federation or a CIS country, upon entry and exit into which, according to intergovernmental agreements, a mark on crossing the state border is not affixed.

A travel certificate is issued in one copy on the basis of an order to send on a business trip and transferred to the employee. At each destination, the travel certificate makes notes on the time of arrival and departure, which are certified by the signature of the responsible official and the seal. After returning from a business trip, the travel certificate is submitted to the accounting department along with the employee's advance report and documents confirming the expenses incurred. A travel certificate may not be issued if the employee must return from a business trip to the place of permanent work on the same day on which he was sent. Also, a travel certificate is not issued for business trips abroad (except for the above-mentioned CIS countries).

In accordance with paragraph 2 of the Instruction on business trips, if an employee is issued a travel certificate, then issuing an order for the organization to send on a business trip is optional, but can be made by decision of the head.

According to the clarifications of the Ministry of Finance of Russia, an organization can independently establish a list of documents that are the basis for sending an employee on a business trip, which, in particular, can be an order for a business trip and (or) the issuance of a business trip certificate. Drawing up two documents on one fact of economic activity, according to the financial department, is optional (letter of the Ministry of Finance of Russia dated December 06, 2002 No. 16-00-16 / 158).

Thus, when sending employees on a business trip on the territory of the Russian Federation, it is enough to issue a travel certificate; in this case, an organization order may not be issued. Sending workers to foreign business trip should be issued by order of the organization, since during such business trips a travel certificate is not issued.

The program "1C: Salary and Personnel Management" allows you to issue all the unified forms discussed above primary documents associated with sending employees on a business trip: No. T-9, No. T-9a, No. T-10 and No. T-10a.

Registration of the fact of sending an employee or a list of employees on a business trip is carried out in the program using the document of the HR subsystem "Business trips of organizations" (see Fig. 1).

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The on-screen form of the document indicates the destination: the country, city and organization to which the employees (employee) are sent, as well as the details of the document that is the basis for the business trip (job assignment or other document).

The tabular part is filled with a list of employees sent on a business trip.

In the form of an arbitrary text line for each employee, the purpose of the trip (the content of the job assignment) is indicated. Additionally, to print out the order, you can specify the source of funding for the travel expenses.

To obtain printed forms of a travel certificate, an order to send on a business trip and a service assignment, you must use the drop-down submenu of the "Print" button on the bottom command panel of the document form.

note that the Labor Code of the Russian Federation prohibits sending pregnant women on business trips (part 1 of article 259 of the Labor Code of the Russian Federation), employees under the age of 18 (Article 268 of the Labor Code of the Russian Federation), and employees during the period of validity of the student agreement - on business trips not related to apprenticeship (part 3 of article 203 of the Labor Code of the Russian Federation).

It is allowed to send on business trips, but only with written consent and subject to familiarization in writing with your right to refuse to be sent on a business trip (Article 259 of the Labor Code of the Russian Federation):

• women with children under the age of three, provided that this is not prohibited by their medical recommendations;
• workers with disabled children or disabled from childhood until they reach the age of 18;
• workers caring for sick members of their families in accordance with a medical report;
• men raising underage children without a mother, as well as guardians and trustees of minors (Article 264 of the Labor Code of the Russian Federation).

For each employee, the document indicates the start and end dates of the business trip (taking into account the time spent on the road), the number of days on the road is entered in a separate field in the line of the tabular section.

note that, in accordance with paragraph 4 of the Instructions on business trips, the period of a business trip within the Russian Federation should not exceed 40 calendar days, not counting the time spent on the road. The period of business trips for workers, managers and specialists sent to perform installation, adjustment and construction work should not exceed one year. There is no time limit for which an employee can be sent on a business trip abroad.

Payment for travel time

During the time spent on a business trip, the employee retains the average earnings (Article 167 of the Labor Code of the Russian Federation).

The calculation of the average wage is carried out in accordance with the Regulations on the peculiarities of the procedure for calculating the average wage, approved by Decree of the Government of the Russian Federation of April 11, 2003 No. 213.

To accrue to an employee the retained average earnings in the program "1C: Salary and Human Resources Management 8", the document "Payment according to average earnings" is intended. The document can be created, calculated and posted automatically on the basis of the document "Travel of organizations" using the processing "Absenteeism analysis" (Fig. 2). You can call the processing directly from the document form "Business trips" by clicking the "Open accruals" button.

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By default, for the calculation of payment for the time spent on a business trip, the predefined calculation type "Payment by average earnings" is used (indicated in the "Calculation type" field of the document form). At the same time, in the plan of calculation types "Basic accruals of organizations", a user-defined calculation type can be described for performing the accrual (for example, if it is necessary to set up a special reflection in accounting for a separate type of business trips).

Data for calculating average earnings are indicated in the tabular part of the document on the tab "Calculation of average earnings" with a summary by type of earnings:

• basic income;
• bonuses that are fully taken into account in average earnings;
• bonuses, partially taken into account in average earnings;
• annual bonuses, fully taken into account in average earnings;
• annual bonuses, partially taken into account in average earnings.

When calculating the document, this data is generated automatically based on the settings of the base accruals for the types of calculation from the plan of types of calculation "Average earnings", data on the employee's accruals, the time worked by him and the norm of time, as well as data on the indexation of the employee's wages for the billing period.

Data on basic earnings and non-annual bonuses are collected separately for each month of the billing period. The amounts of basic earnings fall in the month of the billing period for which they are accrued. Premium amounts are included in the month of accrual, regardless of the period for which they are accrued.

Annual bonuses are included in the base only if they were accrued for the calendar year preceding the date of the event, regardless of the month in which the accrual was made.

The billing period is 12 calendar months preceding the period of saving the average earnings, unless otherwise specified by the settings of the calculation type selected to pay for the time spent on a business trip in the document.

To calculate the accrual result, the average daily wage is calculated, and for employees with a summarized account of working time - the average hourly earnings, which is multiplied by the number of working days (hours) according to the employee's schedule falling on the business trip period. The results of the calculation of payment for the trip time are placed on the "Accruals" tab of the document.

If, as of the end of the month, the employee's business trip has not yet ended, but he needs to accrue payment for the time of the business trip, then the period from the start date of the business trip to the date of the end of the month should be set as the payment period in the document "Payment based on average earnings" and the document should be calculated . In the next month, payment is charged for the second part of the business trip period - from the beginning of the month until the day of return from a business trip. The second part of the business trip period must be paid based on the same average earnings as the first part. To do this, you need to copy the document "Payment by average earnings" registered last month, specify the appropriate payment period and calculate only accruals, without recalculating average earnings, i.e., use the "Calculate accruals" item of the submenu of the "Calculate" button.

In accordance with clause 9 of the Instruction on business trips, when a person working part-time on a business trip, the average earnings are kept at the place of work in the organization that sent him. In the case of sending on a business trip at the same time for the main and combined work, the average earnings are maintained for both positions.

Thus, in order to resolve the issue of the need to pay for the time spent on a business trip for part-time workers, it is necessary to consider the purpose of the trip - with the performance of duties for which position (place of work) it is associated.

If an employee is sent on a business trip to perform duties only at the main place of work, then his absence from the workplace in combination must be registered in the program using the document "Absenteeism in organizations".

Reimbursement of expenses incurred by an employee in connection with a business trip

The list of expenses that the employer is obliged to reimburse the employee sent on a business trip is established by Article 168 of the Labor Code of the Russian Federation and includes:

• travel expenses;
• the cost of renting a dwelling;
• additional expenses associated with living outside the place of permanent residence (per diem);
• other expenses incurred by the employee with the permission or knowledge of the employer.

The procedure and amount of reimbursement of expenses related to business trips are determined by a collective agreement or local normative act organizations. However, it should be borne in mind that for employees of organizations financed from the funds federal budget, reimbursement of expenses related to business trips is made in accordance with the norms established by law.

For other organizations, the norms and procedure for compensation travel expenses established for tax purposes only.

Before leaving on a business trip, a seconded worker is given a cash advance within the limits of the amounts due for travel, expenses for renting a dwelling and daily allowance.

Within three days after returning from a business trip within the territory of the Russian Federation (or within 10 calendar days from the end date of a business trip outside the Russian Federation), the employee must submit an advance report on the amounts spent in connection with the business trip and make a final settlement on them.

Settlements for reimbursement of travel expenses with employees sent on a business trip are not registered in the 1C: Payroll and HR 8 program, since they do not relate to payroll calculations.

At the same time, unspent and not returned in a timely manner advances issued in connection with a business trip may be deducted from the employee's salary. The deduction is executed in the program "1C: Salary and Personnel Management 8" using the document "Registration of one-time deductions of employees of organizations" (Fig. 3). The corresponding deduction type must be described in the plan of calculation types "Deductions of organizations" with the calculation method "Fixed amount".

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Taxation of travel expenses personal income tax and unified social tax

According to paragraph 3 of Article 217 and subparagraph 2 of paragraph 1 of Article 238 of the Tax Code of the Russian Federation, all types of legally established compensation payments related, in particular, to the reimbursement of travel expenses.

When the employer pays the taxpayer the expenses for business trips both within the country and abroad, the daily allowance paid within the limits established in accordance with the current legislation, as well as actually made and documented targeted expenses for travel to and from the destination, are exempted from taxation, fees for airport services, commission fees, expenses for travel to the airport or train station at the points of departure, destination or transfers, for baggage transportation, expenses for renting accommodation, paying for communication services, obtaining and registering an official travel passport, obtaining visas, as well as expenses associated with the exchange of cash or a check in a bank for cash foreign currency.

note that from January 1, 2008 federal law No. 216-FZ of 24.07.2007 establishes the maximum daily allowance exempt from personal income tax: up to 700 rubles for each day of a business trip in the Russian Federation and up to 2,500 rubles for each day of a business trip abroad.*

Note:
* Read more about these changes in the Tax Code of the Russian Federation in the article by L.P. Fomicheva "The Tax Code of the Russian Federation has been corrected again" in issue 9 (September) of "BUH.1C" for 2007, p. 6.

For the purposes of calculating personal income tax in the program "1C: Salary and Personnel Management 8", excess daily, undocumented transportation costs and expenses for renting a dwelling, as well as other expenses that are not directly named in the Tax Code of the Russian Federation, reimbursed in connection with sending on a business trip , must be accrued to the employee in the form of non-monetary income. Accrual is made by the document "Registration of one-time accruals to employees of organizations". The types of calculation by which income is accrued should be described in the plan of types of calculation "Basic accruals of organizations" or "Additional accruals of organizations" with the checkbox "Is income in kind" (Fig. 4).

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For the purposes of calculating personal income tax, such income is accounted for under code 4800 "Other income".

For the purposes of taxation of the UST and insurance premiums to the Pension Fund for organizations - payers of income tax in the form of accrual, the value "Not subject to taxation of the UST, contributions to the Pension Fund in accordance with clause 3 of Article 236 of the Tax Code of the Russian Federation (payments from profit)" is set. For organizations using special tax regimes, i.e. organizations that do not pay income tax, such accruals should be subject to mandatory pension insurance contributions. For them, as a method of taxation of the UST and contributions to the FIU, the value "Is subject to UST, contributions to the FIU in its entirety" should be indicated (in fact, in this case, only contributions to the OPS will be charged in the program).

The accruals under consideration are also subject to contributions to compulsory insurance from accidents, which is appropriately noted in the form of the accrual type.

When determining the amount of excess daily allowance, it should be borne in mind that the norms are set in the amount of payments for each day the employee is on a business trip, including the time spent on the road. The day of departure on a business trip is considered to be a calendar day (up to 24 hours inclusive) during which a train, plane, bus or other vehicle departs from the place of permanent work of the business traveler, and the day of arrival is a calendar day (up to 24 hours inclusive) during which the vehicle the tool arrives at the place of permanent work. If the business trip lasts one day, per diems are not paid. If the place from which the vehicle leaves is beyond the line locality where the organization is located, then when determining the days of departure and arrival, the time required to travel to the place of departure is taken into account vehicle. The same procedure applies if the seconded person has the opportunity to return daily to his place of permanent residence (the question of whether such an opportunity is available in each case is decided by the employer).

If an employee falls ill on a business trip

According to paragraph 16 of the Instructions on business trips, in the event of a temporary disability of a seconded worker, he is reimbursed on a general basis for the costs of renting a dwelling (except when the posted worker is in hospital treatment) and daily allowances are paid for the entire time until he is unable to of health, to proceed with the performance of the official assignment assigned to him or return to his place of permanent residence, but not

over two months. Days of temporary disability are not included in the business trip period.

Temporary incapacity for work of a seconded worker, as well as the impossibility for health reasons to return to the place of permanent residence must be certified in the prescribed manner.

For the period of temporary incapacity for work, the seconded worker is paid on a general basis an allowance for temporary incapacity for work.

The reflection of such cases in the program "1C: Payroll and Human Resources Management 8" depends on whether the payment for the business trip period was registered in the program at the time the temporary disability benefit was calculated, and if so, in which billing period - current or one of the past.

If the program first accrues on sick leave, and after that the business trip payment is entered, then when calculating the accrual for the business trip, the program will automatically take into account the period of temporary disability: the employee will not be paid for the business trip for sick days.

If the payment for the business trip was already registered earlier in the current month, then after the accrual of sick leave, the document for calculating the payment for the business trip period "Payment based on average earnings" must be recalculated, which the program will remind you of on the current tasks panel.

If the payment for the trip was made in one of the previous periods, then when calculating the sick leave accrual, the amount of the trip payment falling on sick days will be automatically reversed (Fig. 5).

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For the described behavior of the program, the list of displacement types of accrual of payment for a business trip ("Payment according to average earnings") must include the types of calculations that are used to pay temporary disability benefits ("Payment sick leave" and "Payment of the BC for an injury at work").

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The set of printed forms, which is issued on the basis of the entry made, is similar. Immediately after entering data in all fields related to a business trip, it will be possible to print an order to send certain employees on a business trip, a job assignment and a business trip certificate (if necessary). In particular, the T-9 form (travel order), generated automatically, will look like this.

After saving the document on the appointment of a new business trip and conducting it in the database, it will be possible to track the status of employees in the information register in the "Operations" menu, where the dates of being on a business trip will be indicated.

Such data will also be useful in the 1C Logistics transportation management program, which will allow you to serve the movement of employees and their employment on business trips.

Hello dear blog readers. Not so long ago, issues related to sick leave and vacation pay were discussed in some detail on the blog pages. In these materials I have presented enough interesting opportunities which many do not know or have forgotten. If you have not read these publications, you can read them and. This will be useful for both beginners and experienced users of the 1C ZUP software product.

Today we will consider how the program performs accrual for the time spent on a business trip, namely document . This will be a kind of continuation to the previously mentioned materials and it will also be useful for experienced users of 1C ZUP, since I will analyze difficult examples of accruals. In the examples, we will analyze two options for paying for business trips in which the employee worked on weekends / holidays:

• Payment in a single amount on average earnings (using "Individual Charts");
• Payment in double size(using document "Payment for holidays and weekends of the organization").

A bit of theory

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The concept of a business trip is quite clearly stated in Labor Code of the Russian Federation in article 166: " Business trip- an employee's trip by order of the employer for a certain period of time to perform an official assignment outside the place of permanent work. Business trips employees whose permanent work is carried out on the road or has a traveling character are not recognized as business trips.

I will also highlight the position of the article 167 Labor Code of the Russian Federation: "When an employee is sent on a business trip, he is guaranteed the preservation of his place of work (position) and average earnings, as well as reimbursement of expenses associated with a business trip."

Options for calculating travel allowances arise if the days of a business trip fall on weekends or holidays. If work on weekends or holidays was not provided initially, then work on such days on a business trip is provided wage in double size - article 153 of the Labor Code of the Russian Federation.

If work on weekends and holidays was foreseen in advance and prescribed in the order or assignment for a business trip, then such days are calculated on average earnings.

Travel allowance for average earnings + payment for work on weekends in a single amount (using "Individual schedules")

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So, according to the conditions of the example, the chief engineer for servicing the equipment of our car service was sent on a business trip to a neighboring city, where the opening of a branch is being prepared, to help set up the equipment. The business trip is designed for 10 days - from 08/04/2014 to 08/13/2014. At the same time, work is planned on Saturday (09.08) and Sunday (10.08). In connection with this, the employee’s planned work schedule for August is changing, which was unchanged for all previous months of his work - a 40-hour five-day workday.

First of all, we will introduce an individual schedule for this employee for August 2014. For this we will use the document "Entering individual work schedules of the organization". It can be found on the desktop of the program on the "Payroll" tab in the middle column. In the document, indicate the month of August and add it in the tabular section new line, in which we select the employee Gavrilov. In this case, the line will be filled with information about the planned schedule of this employee. We will set in the cells for August 9 and 10 at 8 hours of working time. At the same time, upon returning from a business trip, the employee will be given days off on Friday and Saturday. Therefore, we remove the eights in the cells for August 14 and 15. We carry out the document.

Further, if the organization maintains detailed personnel records, then we create a document for the personnel records subsystem Organizational travel. This document does not calculate amounts, but is a personnel document - it must be entered by an employee of the personnel department. It can be found on the desktop of the program on the "Personnel Accounting" tab.

You can open this processing by clicking on the "Open accruals" button in the personnel document "Business trips of organizations".

So, let's create, calculate and post the document "Payment according to average earnings". Let's open it and see what the program calculated for us. Thanks to the use of the "Absenteeism Analysis" processing, all fields were filled in automatically and the calculation was made.

To analyze the calculated amount, it is convenient to open the printed form of this document - "Calculation of average earnings".

Please note that since the employee was accepted into the organization on January 1, 2014, the income was taken into account not for 12 months as expected, but for 7. In addition, the working days of July were not fully taken into account, since the employee was on vacation for half a month. So the calculation of travel expenses is carried out according to the formula:

Average_daily_earnings * Number_of_business_days = Income_for_billing_period / Included_days_of_billing_period * Number_of_travel_days = 229,782.61 / 130 * 10 = 17,675.60

The program took into account exactly 10 days of a business trip, since we introduced an individual schedule, where Saturday and Sunday, falling on a business trip, are marked as working.

Travel allowance for average earnings + payment for work on weekends in double size (document “Payment for holidays and weekends of the organization”)

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So, let's change the conditions of our example a little. Employee Gavrilov went on a business trip on the same dates, but work on Saturday and Sunday was not expected. Already on the spot, it was decided that it was necessary to go out on weekends to resolve urgent issues. Management consent was obtained.

Since it was not known in advance that the employee would have to work on weekends, his 40-hour five-day work schedule would not change (we will not use individual schedules). As in the previous example, we will enter a personnel document "Organization travel" on the basis of which we will create settlement document "Average pay" using processing "Absenteeism Analysis". Let me remind you that you can read in detail about the use of this processing.

Let's open the created and calculated document "Average pay" and analyze the resulting amount.

The average daily earnings have not changed, and rightly so, since we did not change anything in the billing period. But the amount of the payment has changed, since there are 8 working days for business trips, at the time of calculating this document (Saturday and Sunday are days off according to the schedule). From here we get: 1,767.56 * 8 = 14,140.48 rubles

Now you need to reflect the payment for work on weekends in double size. For this we will use the document "Payment for holidays and weekends of the organization." The document should look like this:

In total, the document should contain 4 lines, two for each day. Payments are made according to two types of calculation "Payment for work on holidays and weekends" And "Supplement for work on holidays and weekends." It's best to fill it out by hand. In this case, the data in the "Hourly rate" field is calculated automatically by the program. Setting options for calculating this indicator is carried out in "Accounting Settings" on the bookmark "Algorithms of calculations" in a switch group “When converting the monthly salary into an hourly tariff rate, use:”. I analyzed these settings in detail in the corresponding article. The "Result" field is also filled in automatically based on the results of the data in the "Hours worked" and "Hourly rate" fields. We carry out the document.

Summarize. Both examples essentially reflect two options for working on a day off, which are provided for by the Labor Code of the Russian Federation. The first example is essentially work for days off. The employee receives two days off upon returning from a business trip. The second example is the payment for work on a day off at a double rate.

This is the simplest example and therefore I will not illustrate it separately.

That's all for today! Soon there will be new interesting materials on.

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Organizations regularly issue accountable funds to their employees. Employees spend this money on household needs - travel, postage, purchase of stationery, fixed assets. A document that reflects the expenses of accountable persons is called an advance report. How to make an advance report in 1C 8.3 Accounting step by step? How to issue per diem in the advance report in 1C 8.3? We will answer these questions in the article.

Read in the article:

An advance report is compiled for each employee who has been given money for the report. It consists of two sections.

In the first one you can see:

• the amount of debt at the time of reporting either the organization to the employee (overspending), or the employee to the company;
• how much money was issued according to the advance report;
• the total amount of expense according to the advance report;
• the balance of the accountant's debt.

In the second section, you can see in detail what the money was spent by the accountant. You can make an advance report in 1C 8.3 in 4 steps.

Step 1. Open the window "Advance reports" in 1C 8.3

Go to the section "Bank and cash desk" (1) and click the link "Advance reports" (2).

In the window that opens, you will see a list of all advance reports. To create a new advance report, click the "Create" button (3).

A window for generating an advance report will open. It looks like this:

Step 2. Fill in the basic details of the advance report in 1C 8.3

In the upper section of the advance report, fill in the fields: "Organization" (4), "Reporting person" (5), "Warehouse" (6). The warehouse is filled if the accountant acquired inventory items or fixed assets.

Step 3: Complete the expense sections of the expense report

• "Advances". Here reflect the amounts issued to the employee under the report;
• "Goods". This tab is designed to record purchased goods;
• "Return container". The tab is filled in if the accountable person has received a returnable container from the supplier;
• "Payment". Use this tab if the accountant paid the supplier for the goods;
• "Other". This tab reflects travel, postage, transportation and other expenses that are not reflected in other tabs.

Let's talk about filling these tabs in more detail.

Advances

In the "Advances" tab (8), reflect the amounts issued to the accountant. To fill it out, in the "Advance payment document" field, select the required cash order from the list. The advance amount will be filled in automatically.

Goods

If the accountant purchased goods or materials, then reflect their name and cost in the Goods tab (9). In the "Document (expense)" field, enter the type of document for which the values ​​\u200b\u200breceived, its number and date. In the "Nomenclature" field, specify the name of the goods or materials that the accountant purchased under this invoice. Fill in the "Quantity" and "Price" fields as well. The data for the "Amount" field of the advance report, 1C 8.3 will calculate itself. "Account" 1C 8.3 will automatically determine, depending on the type of item received (goods, materials, fixed assets).

Payment

If the accountable person has paid for goods or services from accountable amount, then fill in the "Payment" tab (10) of the advance report in 1C 8.3. In the "Document (expense)" field, specify the type of document that was paid. In the "Counterparty / agreement" field, select a supplier and specify the details of the agreement with him. In the "Content" enter the purpose of payment, for example, "Payment for batteries." In the "Repayment of debt" field, select the document under which the payment was made. Also indicate the amount of payment (field "Amount").

Other

Fill in the “Other” tab (11) of the advance report in 1C 8.3 if the accountable person reports on a business trip, as well as transport, postal and other expenses not reflected in the previous tabs. Similarly to the previous tabs, fill in the “Expense document”. In the "Nomenclature" field, select the expenses for which the accountant reports, specify the amount of the expense (the "Amount" field). The field "Cost Account" of the expense report, 1C 8.3 will be filled in automatically.

Step 4. Save and print the advance report from 1C 8.3

After filling in all the fields of the advance report in 1C 8.3, you can post and print the advance report. Press the "Submit" button (12). Now in the account accounting records according to advance report. To print the document, click the "Print" button (13).