Reprinting and other full or partial reproduction and reproduction of site materials/articles (as well as their copying on other Internet resources) is not permitted.

Calculation of average earnings in standard solution"1C: Salary and Personnel Management for Kazakhstan"

Date of publication: 08/16/2010

Calculating average earnings is one of the difficult aspects in calculating wages, since it is necessary to take into account a number of conditions that affect the calculation.

In the “ ” configuration, a full-fledged mechanism for calculating average earnings is automated: a flexible system of calculation settings is implemented in accordance with the options for calculating paid absences, accounting for indexation of earnings and accounting for incentive payments when calculating average earnings are automated.

To set up and group basic and additional charges regarding inclusion in the calculation of average earnings, a special plan of calculation types is provided « Average earnings» .

All types of calculations are divided into 5 groups:

"Basic income"- includes accruals that must be taken into account when calculating average earnings, calculated from working days (hours), except in cases of calculating labor holidays and sick leave;

“Earnings for calculating sick leave”— includes accruals that must be taken into account when calculating average earnings for paying sick leave;

— includes accruals that must be taken into account when calculating average earnings to pay for vacations;

“Bonuses fully taken into account in average earnings (accrued in proportion to time worked)”- includes accruals that are bonuses that must be taken into account when calculating average earnings in full amount, regardless of the time worked in the period for which the bonus was accrued (for example, a bonus with a calculation formula "Percentage");

“Bonuses partially taken into account in average earnings (accrued as a fixed amount)”- includes accruals that are bonuses, which must be taken into account when calculating average earnings in an amount proportional to the time worked in the period for which the bonus is accrued (for example, a bonus with the formula "Fixed amount" , "At the minimum wage" and others).

For accruals that do not need to be indexed when calculating average earnings, types of calculations are provided that contain the phrase “without indexation” in the name.

Important! After creating a new type of wage calculation, it MUST be included in the appropriate group for calculating average earnings.

The periods and amount of earnings indexation are stored in the information register “Earnings Indexation Coefficients”. To increase the official salary and reflect the fact of indexation, you must use the document “Personnel Transfer” (menu "Personnel records of organizations"- "Personnel accounting"— “Personnel movements of organizations”), in which you need to check the “Earnings Indexation” checkbox. During this process, the indexation coefficient will be calculated, defined as the ratio of the employee’s new official salary to his official salary before the increase.

To take into account the indexation of tariff rates for employees whose work is paid depending on the tariff category, when the rate changes, the document is intended « Entering earnings indexation coefficients" (menu "Calculation of salaries of organizations"— “Payroll calculation”— “Entering earnings indexation coefficients”). The document has the ability to automatically generate a list of employees for whom tariff categories have changed and calculate the indexation coefficient.

To calculate accruals based on average earnings in the “Salary and HR Management for Kazakhstan” configuration, the following documents are provided:

Accrual of vacation to employees of organizations.

Sick leave accrual.

Payment based on average earnings.

Calculation upon dismissal of an employee of an organization.

Registration of downtime in organizations.

The calculation of payment based on average earnings in the configuration is implemented according to a single principle. This approach is used to simplify the user’s understanding and control the correctness of the accrual results.

In each of the above documents, on the “Calculation of average earnings” tab, there is a tabular section with the calculation results for each month of the billing period. At the same time, for bonuses accrued over more than one month, the share of the bonus attributable to each month of the calculation period of average earnings, coinciding with the period for which the bonus was accrued, is displayed. For example, if a bonus was awarded in March 2010 to employee S.V. Drugov. for the first quarter of 2010 in the amount of 150 thousand tenge. When calculating average earnings, we will see that in the tabular part in this case there will be 3 lines with the accrual of “Premiums, fully taken into account in the average. earnings (accrued in proportion to time worked)” with an amount of 50 thousand tenge per month of the bonus period.

In the tabular section for each month there must be only one of the main types of calculation: “Basic earnings”, “Earnings for calculating sick leave” or “Earnings for calculating vacation pay”. Other types, including calculations without indexation, will be used only if basic charges have been configured for them.

The amount of time worked when calculating average earnings can be calculated in two ways:

according to the time actually worked in the billing period;

according to the time calculated based on their main schedule of the enterprise.

To calculate payment based on average earnings, two options for calculating paid time can also be used:

according to the employee’s actual work schedule;

according to the main schedule of the enterprise.

Options for collecting worked and paid time are determined by the settings of the accounting policy for personnel of organizations “Procedure for recording working time when calculating average earnings” and “Use of work schedules when paying average earnings”, respectively (menu "Company"— « Accounting policy» — “Accounting policies for personnel of organizations”).

The main schedule of the enterprise is indicated in setting up the accounting parameter on the “Main schedule” tab (menu "Company"— “Setting up accounting parameters”).

Determination of the unit of paid time (day or hour) depends on the “Summarized time recording” setting of the work schedule used to collect time worked for billing period average earnings. If this setting is not set, then the calculation is made based on average daily earnings; if installed - according to the hourly average.

If payment based on average earnings was made and additional accruals occurred for previous months, the original payment document should be adjusted, since the program uses the average earnings calculation data recorded in the document and uses them in accruals “as is.”

After calculating and posting the document, you can receive two types of printed form:

the main form in which accruals for the billing period and bonuses accrued in the billing period are displayed in separate tabular parts;

a detailed form in which accruals for the billing period are displayed with the distribution of premiums by month.

Despite the fact that, in general, accruals based on average earnings occur uniformly, some documents have a number of features:

The document “Accrual of vacation for employees of organizations” can calculate compensation for unused vacation only in cases not related to the provision of compensation upon dismissal

The document “Payment based on average earnings” can calculate accruals with calculation formulas "According to average earnings" And “Additional payment up to average earnings”

In the document “Registration of downtime of organizations”, payment based on average earnings is made only if the type of downtime is indicated "Due to the fault of the employer"

In the document “Calculation upon dismissal of an employee of an organization” when calculating the average earnings for compensation for unused vacation calculation type will be used “Earnings for calculating vacation pay”, to pay severance pay - "Basic income"

Thus, the application solution “Salary and Personnel Management for Kazakhstan” fully automates the complex process of calculating accruals based on average earnings, allows you to cover all possible conditions and eliminate possible errors.

We wish you success in your work!

At an enterprise, there are quite often situations when an employee needs to be paid for the period of work by average earnings in accordance with the Labor Code of the Russian Federation.

The most common case is payment for the period an employee is in business trip.

For this purpose, the 1C Salary and Personnel Management program provides a document ““.

You can find it in the program on the “Payroll calculation” desktop tab, “Payment based on average earnings” link, or in the main menu of the program, “Organization payroll calculation” -> “No-shows” -> “Payment based on average earnings.”

In the list of documents that opens, enter a new one using the “Add” button. A new document form opens:

Necessary details for calculation:

Organization (if a default organization is defined in the user settings, then when creating a new document it will be entered automatically);

Accrual month - the period in which the document will be registered;

An employee who is paid according to average earnings;

Start date of the period for maintaining average earnings (this date is important. When average earnings is registered during one period by several documents, as well as to clarify the billing period used to calculate average earnings);

Period of paid time: full-day or intra-shift.

To pay for a business trip, you need to set the switch to the “all day” position. In this case, the “from” and “to” details will become available, which must be filled in with the start date and end date of the trip, respectively.

If you set the switch position to “intra-shift”, you must fill in the date of payment based on average earnings and the number of hours of payment. But in our case we will not do this.

Below is the “Accrue” group of details. In the “type of calculation” attribute, you can select types of calculations calculated based on average earnings - full-day or intra-shift, depending on the position of the switch.

Select the calculation type “Payment by average”. In order to make sure that in the T-13 time sheet this type of calculation will be displayed correctly and it will be calculated as we need, you can open this type of calculation for viewing using the button located on the right side of the “Calculation Type” attribute magnifying glass

The form for setting up the payment type “Payment by average” will open. The calculation formula is described on the “Calculations” tab:

On the “Time” tab, make sure that the type of time is indicated correctly: “Unworked full shifts, as well as business trips.”

The type of time according to the working time use classifier is also set correctly: “ Business trip"(letter designation "K").

Let's close the calculation type form and start calculating our document. Click on the “Calculate” button, and if the database contains information about payroll for the previous 12 months, the system will automatically calculate both the average daily earnings and the calculation of payment based on average earnings during the business trip:

We can consider the details of calculating average earnings by going to the “Calculation of average earnings” tab:

As you can see, in addition to the basic monthly salary, the average earnings may also include various bonuses: fully or partially taken into account, indexed or not. In our case, there were no bonuses for the previous 12 months.

On the “Payment” tab, you can view the details of calculating the amount accrued based on the average.

The row in the tabular section displays the start and end dates of payment, the type of accrual, the number of days and hours paid, the result, and the start date of the event.

Below the table there is an information line with the total payment amount and the number of paid days.

We post the document (the “Post” button is located in the top command bar of the document form. In order to simultaneously post and close the document, the “OK” button is intended).

We will generate the document “Working time sheet” for May for employee Akimova.

Let's make sure that our business trip was displayed in it with the letter “K”. Please note that I entered the period from May 6 to May 9, i.e. 5 calendar days, but the program only paid for working days. This is correct, because weekends and holidays business trip are paid with the document ““.

Thus, in the 1C Salary and Personnel Management 8.2 program, it is introduced over time business trips.

Video tutorial:

We continue the topic of business trips in 1C:Enterprise8. In one of our previous articles, we discussed in detail the topic of how to document a business trip in 1C:Enterprise. You can read the instructions at the link: “How to arrange a business trip in 1C: Enterprise ZUP.”

We continue the topic of business trips in 1C:Enterprise8. In one of our previous articles, we discussed in detail the topic of how to document a business trip in 1C:Enterprise. You can read the instructions at the link: “How to arrange a business trip in 1C: Enterprise ZUP”.

Today we are covering the topic of calculating average earnings during a business trip in 1C:Enterprise Salary and Personnel Management 8.

2. In the document header, the fields “Organization”, “Responsible” and “Month of accrual” are filled in with data by default. You can change them if necessary.

• The “Employee” field is accordingly filled in with data about the employee for whom the average earnings are calculated.
• Opposite the “Deviation” line, the “All day” checkbox is automatically selected. You can change it to “Intra-shift” if the paid period is no more than a shift.
• In the “Type of payment” field we indicate “Payment based on average earnings”, and the line “Period from... to... is filled in with the corresponding dates of the paid business trip period. Click on the “Fill in and calculate everything” button. The results of the automatic calculation will appear in the tabular part of the document.

On the “Calculation of average earnings” tab, you can adjust additional parameters.

• Field “Average period” - it indicates the months that will be analyzed when filling out the document table.
• Field “Type of time recording for average” - indicates the method of calculating the average: by working days, hours or calendar days. For business trips, it is calculated on working days by default.
• The default value in the Number of Months field is 2 months.

3. In the tabular section “Calculation of the average” the amount is filled in monthly.

In the line “(for average) By earnings” the basic amount for the month is indicated. The types of calculations included in this indicator can be seen in the form of an average calculation.

4. Pay attention to the salary increase factor. All changes are recorded in the document “Changes in salary increase coefficients”. In case the coefficient entered in the middle of the month, then when filling out the table “Calculation of the average” for the month, 2 lines will be entered: the first from the beginning of the month before entering the new coefficient, and the second starting from the date of introduction of the coefficient. until the end of the month. All accruals and time amounts will be divided accordingly in proportion to working days.

If an employee has not worked a single day within 2 months, then the average salary is calculated based on the tariff rate established in the contract (monthly salary), and in the tabular section “Calculation of the average” the type of earnings “By salary” is indicated.

The column “Amount (full)” contains information about the initial amount, which is used in subsequent calculations before applying the coefficient. and proportions.

• indicate the type of payment “Payment based on average earnings”;

• create settlement documents using the “Create” button on the processing command panel;
• Click the “Open settlement account” button to go to settlement document and click the “Fill in and calculate everything” button to calculate it.

In Fig. 7 you can see an example of the process of creating a “Payment based on average earnings” document.

5. If an employee works internally, then his earnings are taken into account when calculating the average based on the accounting settings (menu “Enterprise - tab “Payroll” - checkbox “Do not take into account part-time workers when calculating average earnings”).

When autofilling the “Accruals” table, 2 lines will be entered separately for each accrual. And when calculating the main one, the amount will be calculated taking into account the accrual of the part-time worker; for the part-time worker there will be zero values ​​in the “Result” column.

6. If the business trip period falls on a weekend and this day must be paid, before filling out the “Payment according to average earnings” document, you need to create an individual work schedule and mark this day off as a working day.

As usual, the reason for writing this article was a problem that we had to solve: a document behaved strangely in the 1C: Salary and Personnel Management 2.5 database Accrual of vacation to employees of organizations. Namely, for some employees the average salary was calculated normally, but for others it was zero, although these employees definitely received wages for the entire year. But first things first.

What is average earnings and when does it apply?

Average earnings are the average salary of an employee for a certain period of time. It is used when paying:

• sick leave;
• maternity benefits, child care benefits up to 1.5 years;
• vacation pay and compensation for unused vacation;
• for days of blood donation, days off to care for a disabled child, etc.

We will leave the detailed methodology for calculating average earnings outside the scope of this article, but note that average earnings are calculated differently, depending on the purpose for which it is calculated. Next you will see how this is implemented in 1C: Salary and HR Management

Mechanism for calculating average earnings in 1C: Salaries and personnel management

To calculate average earnings in 1C: Salaries and personnel management, the following objects exist:

• plan of calculation types Average earnings(available via menu ).
• calculation register Calculation of average earnings.

The calculation register stores information about the calculated average earnings for each period by employee and type of calculation (average earnings can take into account not only salary, but also bonuses, vacation pay, travel allowances, etc.). In terms of calculation types, information is stored about what types of calculation are used when calculating average earnings in various situations (see figure).

Why is average earnings not calculated in 1C: Salaries and personnel management

In our case, the average earnings were calculated, but equal to zero. After examining the database, it turned out that users had added a calculation type Salary by day (production and services), which was used to calculate wages for individual employees. However, this calculation type was not added to the calculation types plan Average earnings, which means these payments were not taken into account when calculating average earnings.

In our case, the employee had no other payments, so the error was obvious - zero average earnings. However, situations often arise when the calculation does not include earnings that are not the only one. In this case, the average earnings will be calculated, the employee will receive vacation pay or sick leave, but the amount will be underestimated, because Not all payments were taken into account.

For example, an employee receives his basic salary according to a predefined type of calculation Salary by day, and an additional bonus - according to the type of calculation created by the user. There is a predefined type of calculation in terms of calculation types (if it has not been removed), but the bonus will have to be added manually, otherwise the calculation of average earnings will be erroneous.

How to add an accrual to the calculation of average earnings

1. Open plan of calculation types Average earnings(available via menu Payroll calculation by organization - Payroll settings - Average earnings).
2. Select the required section and open it.
3. Add a calculation type to 2 columns at once: Calculation base And Leading accruals. The first column shows that the amounts for this type of calculation will be taken into account when calculating average earnings, and the second column shows that it is necessary to recalculate the average earnings when the accrued amounts change.

If you encounter other errors when calculating average earnings in 1C: Salary and HR Management, we will be grateful for this information in the comments. The article will be updated.

In the case when your company does not have too many employees, then personnel records and documents can be maintained in 1C Accounting. If accounting is kept in 1C ZUP, then the principle of operation will be similar, only you will not need to pre-configure the program to enable this functionality.

In this article, we will consider step by step the accrual of vacation in 1C Accounting 8.3 according to the organization’s approved vacation schedule, which is mandatory for execution by both the employer and the employee.

By the way! Where can I find the vacation schedule in 1C 8.3? Nowhere! To maintain a schedule, you must use 1C ZUP or other programs.

This setting is needed so that you can use personnel documents and employee accrual documents. In the “Administration” section, click on the “Accounting Settings” hyperlink.

In the form that appears, go to the “Salary Settings” item.

A settings window will appear in front of you, in which you must indicate that personnel records and salary records will be maintained in this program. Next, in the “Payroll calculation” section, check the box “Keep records of sick leave, vacations and executive documents”. Without this add-in, you simply will not be able to create the appropriate documents.

For convenience, we also clarify that personnel records in our case will be complete. This will allow you to maintain documents on hiring, transfers and dismissals of employees.

Vacation in 1C Accounting 3.0

In the “Salaries and Personnel” section, go to the “All accruals” item.

In the list of accrual documents that opens, select “Vacation” in the “Create” menu. If you don’t have such an item or the menu itself, then return to the program settings.

First of all, in the newly created document, indicate the organization in which the employee works and the employee himself. Next, you need to select a month and you can proceed to filling out the “Main” tab.

In our case, Gennady Sergeevich Abramov took the entire vacation from 09/01/2017 to 09/28/2017, which we indicated in the “Vacation period” fields. Below we indicate for what period of work the leave was granted and the date of payment.

The amounts “Accrued”, “NDFL” and “Average earnings” were calculated automatically. We can adjust the last two digits manually. We will not dwell on personal income tax in detail. Let's consider the change in average earnings. To do this, click on the green pencil sign to the right of the corresponding field.

Data for calculating average earnings are taken for the last year based on actual time worked. You can adjust not only accrued amounts, but also days worked. All this data will be automatically taken into account immediately and the new calculated amount will be displayed in the “Average earnings” field.

In order to return to the calculations made by the program initially, click on the “Refill” button. After a positive answer to the program question, all manual changes will be lost.

The “Accruals” tab briefly contains information about what amount will be accrued for what period. This amount can also be edited manually.

After filling out this document, do not forget to post it. If necessary, in 1C 8.3 Accounting you can also find printed forms (the “Print” menu) with the calculation of average earnings and a vacation order in the T-6 form.

Reflection of vacation when calculating wages

Let's create a payroll document, which is located in the same section as vacations. In the header we indicate that we will make the accrual for September 2017 for the organization “Confetprom LLC”.

After clicking on the “Fill” button, the program will automatically calculate accruals for all employees the specified organization taking into account time worked. We see that the employee for whom we have just issued a vacation has wage paid in just one day. The fact is that he is on vacation for almost the entire month and the program took this into account. The remaining amount of accruals is displayed in the “Vacations” column.

IN pay slip, the payment for September for this employee is divided into salary payments for days worked and vacation pay.

See also video instructions: