In this article we will look at personnel records and its functions.

We will be glad to see you among our clients!

Introduction

“UNF” implements personnel records of personnel, including employees working part-time, recording of working hours (timesheets) and calculation of wages for employees of the enterprise.

Personnel accounting includes the following functions:

registration of employment;

personnel transfer of employees;

staff layoffs.

Hiring an employee

Example 1

The organization is hiring a new employee for the position of lawyer. The salary will be calculated in the amount of 12,000 hryvnia. And a monthly bonus of 20% of the salary, which is 2,400 hryvnia.

Hiring can be displayed in two ways: 1st way
In the "Salary" section, you need to create a new directory element "Employee" (Fig. 1).

Fig.1. Section "Salary" directory "Employees"

In the new directory element, you must specify the following details: full name of the employee, click “Apply for a job for a current employee.” (Fig. 2).

Fig.2. New element of the directory "Employees"

The next mandatory step is to fill out the following details: date of admission, department and position. Click the “Next” button.

Fig.3. Hiring a new employee

You will then need to indicate the employee's enrollment and retention (Figure 4).

Fig.4. Enrollment (retention) of an employee

After completing this operation, the “Hiring” document will be automatically generated.

2 way
In the “Salary” section, you need to create a document “Hiring an employee” by first creating an employee in the directory of the same name (Fig. 5).

Fig.5. Section "Salary", document "Hiring"

As in the previous version of registering an employee for a job, the document must indicate the date of admission, department, position (Fig. 6).

Fig.6. Basic details to fill out in the “Hiring” document

On the “Accrual and Content” tab we reflect the types of accruals and deductions of the current employee, and their amounts (Fig. 7).

Fig.7. Types of employee accruals and deductions

Also, if necessary, this document provides the opportunity to register the hiring of several employees.

To analyze the list of employees for each division of the organization, you can generate the “List of Employees” report, which is located in the “Salaries” section (Fig. 8-9).

Fig.8. Path to the "List of Employees" report

In the next report we can see our newly hired employee in the Administration division.

Fig.9. Employee List report

Personnel transfer of an employee

If an employee’s position, division, type or amount of accrual changes, these changes can be reflected in the “Personnel Transfer” document. Depending on the type of changes, you should select the required value in the “Operation” field (Fig. 10).

Fig. 10. Types of operations of the document "Personnel movement"

Example 2

For our employee, who on June 1, 2018 was hired by the organization as a lawyer with a change in working conditions, which is associated with the expansion of staff and the creation of a separate department, and the position of head of this department. In documents, these changes will be displayed as follows (Fig. 11):

Fig. 11 Appointment of an employee to a new position in the “Personnel Transfer” document

The document on the “Employee” tab displays the date of change in working conditions, the previous position and department, and, accordingly, the new department and position. On the “Accrual and content” tab, click the “Fill” button, the tabular part is automatically filled in with the current assignment (retention) that is intended for the employee. In the line with the required type of assignment (retention), you should indicate a new value in the “Amount” column. In our case, for this At the moment, we change the amount of payment to the employee only according to the “Salary by day” accrual (Fig. 12).

Fig. 12. Establishing a new salary for an employee in the “Personnel Transfer” document

After completing the document, the employee will be appointed to a new position with a new salary amount. If you need to cancel accrual or deduction for an employee, then it will be enough to uncheck the relevance box (Fig. 13).

Fig. 13. Indicator that the employee’s accrual or retention type is relevant

Dismissal of an employee

Example 3

The employee, A.A. Pavlenko, decided to resign from the position of head of the legal department of his own free will. If an employee is fired, this operation will be displayed in the “Dismissal” document, which is located in the “Salary” section (Fig. 14).

Small 14. Document “Dismissal”

In the new document, you must select an employee and indicate the date of dismissal (Fig. 15).

Mal.15. Document “Dismissal”

From the date indicated in the document as the date of dismissal, the employee will not appear on the list of employees in the organization.

Copying of material is possible only with a link to the source and indication of the author of the material. Thank you for respecting intellectual property rights.

Rated 4.75 out of 5 based on 4 ratings

In this article we describe in detail how to process payroll for employees in the configuration

1. First, you need to draw up a document for hiring an employee.
This can be done in the “Salary” - “HR Documents” section.
Click “Create”, select the document type “Hiring”

2. Fill out the document:
In the “Employees” PM we will add a line with data about the employee(s) being hired. Using this example, we are applying for the position of accountant for Valentina Markelova from 01/01/2013.
In the “Accruals and Deductions” TC we will add lines with data on all accruals and deductions - in this case, for Valentina Markelova we indicate a salary of 50,000 rubles. The cost item to which these expenses will be attributed is also indicated here - we indicated the item “Salary”

3. Now let’s go to the “Salary accruals” item and create a “Accruals” document

4. In the created document, you first need to indicate the “Registration period”
- the month for which we calculate salaries. After that, click the “Fill” button. A line with employee data will be automatically added. In the case of the “Salary by days” option, you need to indicate the number of days actually worked. The “Value 1” column indicates the number of working days in the current month - if the employee did not miss working days, then these data must match.

5.We will perform payroll calculations
Click the “Calculate” button - the accrual amount for the employee will be automatically filled in. Specify the expense item “Salary”, for example, and post the document.

6. Let's look at the result.

Open the “Personnel Payroll Statement” report, which can be found in the “Payroll and Personnel Reports” menu. We see that the employee has received a salary.

That's all - so in UNF Calculation and accrual of salaries to employees is carried out.

The newest version of the program “1C: Managing a Small Firm 8.2” is described, which combines versatility, ease of use and the advantages of the modern interface of 1C programs. This configuration has everything you need to automate operational and management accounting in a small business. At the same time, the program is not overloaded with accounting tools, which is very important for creating an optimal balance between cost and functionality.

The presentation of the material in the book is constructed using a large number of examples, some of which are discussed in great detail. We hope that this book will become a reliable guide for those users who are just starting to get acquainted with the program, and that more experienced users will also find important and useful information for themselves.

The publication was prepared with the assistance of the company “1C: Franchising. BUSINESS CLUB - the official partner of the 1C company.

Book:

9.5. Salary calculation and payment

The program allows you to calculate wages for time-based and piecework wages. For accruals with time-based wages, the hours worked by employees are taken into account. Time worked is recorded using the Timesheet document. For employees with piecework wages, output is taken into account. The work performed by such employees is recorded in the documents Piece Work Order and Work Order. Based on these documents, piecework payments are calculated.

After entering additional documents that record operations for performing work (services), you can begin calculating and paying salaries to employees. To calculate and pay salaries, you can follow the following procedure:

The working time sheet is filled out.

Salaries are calculated based on timesheets and piecework orders.

A payroll slip is prepared for salary payments.

Salaries are paid from the cash register or by crediting to employee card accounts.

All settlements with employees of the enterprise are made in the currency of management accounting. In this case, the amounts of individual charges and deductions can be indicated in any currency. When calculating the amount to be accrued (withheld), a conversion is made from the accrual currency to the management accounting currency, if the currencies differ. All settlements with employees of organizations are made in the accounting currency. Here, the amounts of individual accruals and deductions can also be indicated in any currency, and the amounts to be accrued in the accounting currency are recalculated at the rate for settlements with personnel.

Program 1C: Enterprise 8 Managing a small company has enormous functionality. Its possibilities in terms of accounting, tax and management accounting are limitless. Below we will look at the procedure for accounting wages in the 1C UNF program.

We keep track of working hours

Data on each newly hired non-company employee must be entered into the 1C UNF program. This is necessary for automated maintenance of timesheets, all personnel changes carried out at the enterprise, as well as payroll. All information about the persons working at the enterprise is collected in the “Employees” section, where for each of them there is a separate card for the position that he occupies. The following data is entered into it:

· Personal information;

· Rate and work schedule, according to the staffing table;

· Division, etc.

The 1C UNF configuration program independently determines the availability of vacant positions on any calendar date, and also allows you to formalize the dismissal of an employee by creating an additional document (“Dismissal”)

A monthly time sheet is required. It reflects data on working hours worked by employees of the enterprise. Its automated compilation is also provided by the 1C UNF 1.6.6 program. Moreover, data on working hours worked can be summarized for any period, be it a week, a decade or a full month.

The tabular part of this document is filled in automatically after clicking the “Fill” command, and working days and hours are also automatically entered into the timesheet from the production calendar.

We keep records of wages

The capabilities of the 1C Small Firm Management 1.6 program allow you to maintain full accounting of wages. The list of types of charges and deductions contains two predefined types - “Piece payment (% of the amount)” and “Piece payment (tariff)”.

The documents “Piece work order” and “Order work order” are used for calculations. The rate at which the employee’s wages will be calculated is selected according to the list of technological operations performed by him. In the “Size” line you can find the percentage value used if piecework wages are calculated according to a percentage of output.

To calculate time-based wages, use the “Payroll” document, which is located in the section of the same name. This is done as follows:

1. The details contained in the “header” of the document are automatically filled in;

2. After clicking the “Fill” command, a list of employees will appear in the tabular part of the document indicating their salaries and time worked in the reporting month;

The 1C UNF program version 1.6 also provides for manual completion or adjustment of the calculation of time wages. After clicking the “Write” command, the company’s labor costs will be automatically posted to the appropriate cost accounts.

Payslips for employees, program 1C Configuration 1.6 are also generated automatically. You can print them, as well as the payroll and payroll slips from the “Salaries” section.

If you have any questions, you can contact us in any way convenient for you.

The St. Petersburg Business Solutions company will be glad to see you among its clients!

In 1C UNF, management salaries are taken into account, so you can set up arbitrary types of accruals and financial motivation for employees. Let's consider the sequence of actions when calculating the salary of a person on a time-based wage system.

Settings

All work on calculations, calculations of payments and issuance of money takes place in the tabs of the “Salary” section.

If you purchased the program and did not see the “Salary” section in it, there is no need to be alarmed. In new configurations it is hidden by settings. In order for it to appear, open any tab in the left menu, and in the settings click on the “Even more features” button.

In the window that appears, select the “Salary” column and be sure to check the top box. This will open up the opportunity to calculate salaries and keep personnel records in 1C UNF. Also, if necessary, you can put down three other marks.

Staffing table

In order to accrue monetary remuneration to an employee working in a certain position, we need to create it. This is done in the staffing document (Salary/Personnel records/Staffing).

On the left side of the form that opens, select the department to which this position will belong. On the right side, press the “Create” softkey. In the window that appears, we see that the program has already filled in the division, date and number of bets.

We start typing the name of the position in the corresponding column, and in the field that opens, click on the cross (creating a new one). In this form we write down the full name, write it down and close it.

To set the tariff, we select the type of monetary transactions from two presented in the program: accrual or deduction.

• Payment by day;
• Payment by the hour;
• Payment according to tasks;
• Prize;
• Percentage of sales by responsible person;
• Piece payment (% of the amount)
• Piece payment (tariff);
• Piece payment (fixed amount).

For an employee working on a time-based wage system, select the first or second option and click the “Select” button at the top of the form.

We manually enter the set amount in the “from” and “to” columns, within which the specialist will receive a salary, within the framework of this payment system. We adjust the number of bets if there are more than the specified minimum. Press the “Save and Close” function key.

We have created a new position, now we need to employ the appropriate specialist for it.

Hiring

Before hiring a person, we need to create his personal card in the employee register (Salary/Personnel Records/Employees).

Let's create a new document. Be sure to indicate the full name of the new person. Fill in the remaining fields. We enter information from your passport and contact details. When calculating wages in the UNF, only the last name, first name and patronymic are taken from the employee’s card; the remaining data does not affect the process of calculating and issuing funds. But still, the more data about a person is entered into the database, the easier it is to keep records and analytics based on various parameters. We record and close the document.

Now we need to note which system will be used to generate accruals for this person. Open his card in the employee log and click the “Work” section. Select the item Job: not employed and change to “Get hired.”

In the form that opens, fill in all the fields using the options from the drop-down lists:

• Hiring date – indicate the date from which we hire the person;
• Organization – entered automatically. Sometimes the program keeps records of data from several companies. In this case, indicate the desired organization;
• Department – ​​select a department;
• Position – mark the title of the position;
• Work schedule – we select the employee’s working conditions (five-day/shift schedule);
• Takes bets – enter the number of bets and be sure to check the “Add bets automatically” checkbox.

Click the “Next” button and fill out the spreadsheet document that opens. We enter information on the selected accrual system. We manually print the minimum amount of the established salary, which is indicated in the staffing table. Select a cost account by selecting one of the options from the drop-down list. At the bottom right, click “Done.”

The hiring information is reflected in the document. We record and close the employee’s card.

In the employee log, without opening the document, you can look at what position, from what date the employee we are interested in was hired and what salary in 1C UNF he will be accrued.

It is IMPORTANT to avoid duplication of 1C users and employees. If a new employee will work in the program, the administrator enters him in the user directory. In this case, the card will automatically be created in the employee journal too. Therefore, in order to avoid duplication of positions, in the “Employees” journal we add employees who do not use 1C, but we do not add users. Duplicating an employee in the journals leads to confusion when drawing up documents and receiving reports on the person.

Payroll

Time sheets (Salary/Salary/Tickets) are used to store information about employees' working hours.

On the last day of the month we create a new timesheet. Click the “Create” button.

The program automatically enters the organization and reporting period. We select the division for which the UNF salary will be calculated and click the “Record” button, thereby saving the new timesheet.

Now click the “Fill” button. The tabular part is automatically filled in according to the template, in accordance with the work calendar. By default, all department employees are given an attendance mark (I) on weekdays.

We adjust the timesheet in accordance with the actual presence of each employee.

In order to fill out the timesheet, you need to know the conventions for using working time. They can be seen by clicking on the arrow in the “View” column window. These designations are determined by current legislation. 1C UNF also allows you to create new ones.

If one of the employees was on sick leave, on regular vacation, or on vacation at their own expense, then opposite each of the days of absence, we set the mark B, FROM, OD, respectively, and reset the hours. We look at the timesheet for each day from the first to the last day of the month.

Click “Post and close”, saving the timesheet in the timesheet journal.

It is possible to fill out the timesheet not only by day, but also for the period as a whole. To do this, set the switch at the top of the document to the value “For period”. The program, in the first column of the spreadsheet document, will show the total time worked for each employee, without detailing by day.

In the posted document, click the button with the image of the printer, select “Timesheet” from the list. Once again we check the data in the table with the actual ones. We send it to print using the function key in the upper left corner.

Based on the hours worked, which we showed in the timesheet, we calculate salaries (Salary/Salary/Payroll) for employees working on a time-based system. Piecework wages in the UNF are calculated on the basis of work orders, piecework orders and work orders.

Open the payroll journal and create a new document.

Select the period and division. Click “Fill and Calculate”. For each employee, a table with the number of days and hours worked is automatically filled in, and the amount payable for the period is calculated. We carry out and close.

Salary payment

Payment of wages is made on the basis of the payroll (Salary/Salary/Payroll).

We create a new payroll in the journal.

We indicate the period for which we will make the payment, the structural unit and the type of operation. There are two options in the program - an advance or a salary. Click “Fill in balances”. The data from the payroll document is inserted into the payroll. Record and print the document.

Each employee, when receiving money, must sign in the box designated for him.

Based on the payroll, we create a document reflecting the expenditure of funds from the company’s cash desk (Create based on/Expense from cash register) or from the current account (Create based on/Expense from account).

We check all the data in the document and, if necessary, change the expense item in the “Operations” column. We post and close the document, thereby recording in 1C UNF the decrease in funds in the cash register or in the current account.