In order not to make mistakes in mutual settlements, legal entities and individual entrepreneurs draw up a reconciliation report based on the results of the period.

What is a reconciliation act

An act of reconciliation of mutual settlements is a document that is drawn up by two legal entities or a legal entity and an individual entrepreneur in order to coordinate payments and understand whether one owes the other.

This is not a binding document: it is executed if both parties agree to sign it. Despite this, the reconciliation act is used by most organizations in all sectors of the economy.

What is it used for?

Typically, companies reconcile data against specific contracts or invoices for a specific period of time. The purpose of drawing up a reconciliation report is to find and record discrepancies in all cash receipts.

Identified debt helps the parties agree on the timing of its repayment. The reconciliation act together with the contract, invoices, invoices will confirm the violation of deadlines when going to court.

A statement of reconciliation of mutual settlements must be drawn up annually in order to repay debts, if any. Article 196 of the Civil Code establishes the limitation period for cases related to debt repayment. And according to Art. 200 of the Civil Code of the Russian Federation, you can file an application with the court no later than three years from the date of discovery of the debt.

If you do nothing within three years, the debtor in court may argue that the statute of limitations has expired. The court will rule in his favor, and you will not get your money.

The limitation period can be interrupted. To do this, you need to draw up and sign a reconciliation report within three years after the debt arose. If the debtor who signed the deed has not paid the debt, then you can go to court, which will make a decision to interrupt the statute of limitations. And you will have three more years to collect the debt.

Who is involved in drafting the document?

Any of the parties to the agreement may request a reconciliation report. It is compiled by an accountant using financial documents: bills, invoices, certificates of work performed, etc.

Before sending the document to the counterparty, it is signed by the chief accountant, head of the organization or other authorized person. The reconciliation act will have legal force if it was signed by the head of the organization or the accountant has a power of attorney that allows him to sign all important documents of the organization.

How to reconcile calculations

The reconciliation report is drawn up according to one of the following items:

• By product name or article number.
• According to the agreement.
• For a specific delivery.
• For a certain period of time.

It is better to draw up an act after receiving the money closing the contract, or after the goods have been delivered.

It happens that a reconciliation report is drawn up when conducting an inventory of the organization’s property and funds. Typically, after such a check, receivables or payables are discovered. Based on the results of the inventory, you must immediately draw up a reconciliation report and send it to the counterparty.

How to make a reconciliation report

There is no generally accepted standard form for drawing up an act. The document is drawn up in free form or according to your own template.

Typically, the act consists of an introductory part, which indicates the name of the document, the date of its preparation, the purpose and details of the organizations that signed it, and tables that indicate the dates of transfer of money and receipt of goods, details of supporting documents, debit and credit amounts.

The act is printed in two copies. Each side gets its own.

Send the signed and completed acts to the counterparty. The counterparty verifies the information specified in the document. If there are no discrepancies, then the counterparty signs the document, keeps one copy for himself, and sends the second copy back.

Since 2016, documents need not be certified with a seal. But it is better to do this, because without a seal the reconciliation act will not be valid in court.

To ensure that the other party signs the reconciliation report more quickly, indicate the time frame within which the counterparty must return the second copy.

How to create an act in Elba

Elba generates a reconciliation report in the “Counterparties” section → desired counterparty → create a new → period for reconciliation. The act will contain data from the “Money” and “Documents” sections.

For example, if an individual entrepreneur in Elbe has an outgoing invoice, an incoming act and a receipt in the “Money” section from one LLC, then the reconciliation act will look like this:

According to this act, the LLC owes the individual entrepreneur 119,400₽, and if the LLC signs it, it will agree with the debt.

The reconciliation report is usually drawn up by organizations between which long-term cooperation has been established. If one company periodically shipped goods to another, performed work or provided services for it, and the second repeatedly transferred funds, and in “round” amounts, then one of the parties probably incurred a debt. A reconciliation report will help clarify its amount. Read about for what other purposes this document will be useful, in what order the reconciliation is carried out and how its results are compiled.

The law does not oblige counterparties to periodically reconcile their accounting data to determine the amount of debt. The parties carry out reconciliation on their own initiative. And the results of this reconciliation are documented in a special document - an act.

Why do you need a statement of reconciliation of accounts?

A timely and correctly executed reconciliation report will allow you to avoid errors in accounting and tax accounting. If the debt reflected in the reconciliation report matches your data and the counterparty’s data, this means that business transactions with the specified counterparty are reflected correctly in the accounting records, and no shipments or payments are missed or “doubled.”

In addition, the act can be useful not only for tax and accounting. For example, an organization has signed a statement of reconciliation of settlements with the buyer, and the document confirms the amount of his debt. It later turned out that the buyer did not repay his debt on time. In this case, the organization will be able to present a statement of reconciliation of settlements in court as evidence of the existence of the counterparty’s debt.

Also, the act of reconciliation of calculations is an important document when writing off debt after the expiration of the statute of limitations. Let us recall that the general limitation period is three years (Article 196 of the Civil Code of the Russian Federation). At the same time, according to paragraph 2 of Art. 200 of the Civil Code of the Russian Federation for obligations with a certain period of performance, the limitation period begins at the end of the performance period. For example, the limitation period for a claim for payment for goods, work or services begins on the day following the day of payment in accordance with the terms of the contract. However, this period is interrupted and begins again, in particular, from the day when the debtor performed actions indicating recognition of the debt (Article 203 of the Civil Code of the Russian Federation). And signing a statement of reconciliation of accounts is precisely one of such actions. This is stated in paragraph 20 of the resolution of the Plenum of the Supreme Court of the Russian Federation dated November 12, 2001 No. 15, the Plenum of the Supreme Arbitration Court of the Russian Federation dated November 15, 2001 No. 18. Thus, from the date of signing the statement of reconciliation of calculations, the limitation period is counted anew.

Example 1

Trio LLC as of February 1, 2015 has accounts receivable in the amount of 118,000 rubles. for goods sold. The goods were sold on December 20, 2011, according to the terms of the contract, the buyer had to pay no later than January 20, 2012. A reconciliation report with the buyer, indicating the existence of a debt, was signed on July 15, 2012. When the buyer’s debt can be considered bad and written off reason for the expiration of the statute of limitations?

The limitation period begins at the end of the period for fulfilling the obligation under the contract. Trio LLC fulfilled its obligations and delivered the goods to the buyer on December 20, 2011. The last day on which, according to the contract, the buyer had to pay for the goods was January 20, 2012. And after this date, the statute of limitations had to be counted. However, the buyer admitted his debt and signed a reconciliation act on July 15, 2012. From that day on, the limitation period was interrupted and the countdown began again. Therefore, the end of the three-year limitation period falls on July 15, 2015. The next day, that is, July 16, 2015, if the debt is not repaid and the buyer does not take any action to recognize it, the receivables can be written off as hopeless.

There is also a situation when the parties will need to draw up a statement of reconciliation of payments. We are talking about mutual offset. If at least two agreements have been concluded between two persons, and there are mutual debts to each other under them, then it is easier not to transfer funds, but to enter into an agreement on the offset of debts under the agreements. In this case, the lesser of the two debts is repaid by offset. A settlement reconciliation act will help clarify the amount of mutual debts that can be offset.

Example 2

Alpha LLC, under a supply agreement, shipped goods to Beta LLC throughout 2014. The amount of debt of Beta LLC as of February 1, 2015 amounted to 150,000 rubles. However, in January 2015, LLC Beta provided LLC Alpha with transport services worth 158,000 rubles, the payment deadline under the agreement was no later than January 20, 2015. The parties decided to offset the debts. For what amount can a netting agreement be drawn up?

Alpha LLC and Beta LLC have mutual debts to each other. The smaller of them can be repaid by offset. According to the accounting data of Alpha LLC, the smaller debt of Beta LLC to Alpha LLC for goods supplied is in the amount of 150,000 rubles. For this amount, the parties have the right to draw up an agreement on mutual settlement. However, since the goods were supplied repeatedly throughout 2014, in order to avoid errors, it is better to clarify the amount of debt by drawing up a statement of reconciliation of payments between Alpha LLC and Beta LLC.

For what period should reconciliation be carried out?

Before reconciliation, you need to determine the period for which data should be included in the document being compiled. If reconciliation of settlements has already been carried out by counterparties earlier, then everything is simple. Data for a new reconciliation is taken for the period from the end of the previous reconciliation. Accordingly, the debt at the end of the previous reconciliation will be the amount of debt at the beginning of the current reconciliation.

In the case when reconciliation between counterparties is carried out for the first time, the most reasonable thing is to include data for the entire period of cooperation. But it's difficult. In particular, there were too many operations. Then the reconciliation can be carried out in stages. The parties must agree, for example, that a reconciliation will now be carried out for the period from the beginning of the current or last year to today's date. If necessary, they can reconcile later for previous periods if the results of the current reconciliation do not come to a single amount of debt.

In what order does reconciliation usually take place?

The act of reconciliation of settlements between counterparties is drawn up according to the data of the two parties. However, in practice, it is unlikely that the accountants of the two organizations will find time to sit side by side and reconcile accounting data. As a rule, reconciliation is carried out in this order. The organization initiating the reconciliation informs the other company, its business partner, about the need to conduct a reconciliation and draw up a report. Next, the accountant of the first organization displays the amount of debt from his accounting data and informs the representative of the second organization about this. If the second company agrees with the amount of debt, then the reconciliation can be considered completed. The accountant of the first organization draws up a report, prints it out in two copies, signs it with his manager and sends it to the second company for signature.

If the second organization has objections regarding the amount of debt, then it is necessary to act differently. We propose the following algorithm of actions:

1. The accountant of the first organization fills out only his part of the act and sends the document by e-mail or fax to the accountant of the second organization.

2. The second company's accountant enters his accounting information and discrepancies are thus identified.

3. The party that made an accounting error corrects its accounting data.

4. The accountant of the first organization creates a new, already adjusted statement of reconciliation of calculations, including data from both parties to the agreement. The act is drawn up in two copies and no longer contains any discrepancies.

5. The reconciliation report is signed by the heads of both organizations and stamped.

Example 3

Romashka LLC sells goods to Rezeda LLC under a supply agreement. Romashka LLC drew up a statement of reconciliation of settlements between organizations, which reflected the amount of debt of Rezeda LLC to Romashka LLC, equal to 315,800 rubles. Reseda LLC, having received the document by email, did not agree with the amount of the debt. According to Rezeda LLC, the debt amounted to 256,800 rubles. It turned out that Romashka LLC records sales of goods in the amount of 59,000 rubles. was entered twice. What does an accountant at Romashka LLC need to do?

First of all, adjustments should be made to accounting and tax accounting. “Double” sales may lead to overpayment of VAT and income tax. Therefore, if tax returns for the period when the error was made have already been submitted, it would be advisable to submit updated returns. Let us remind you that when overpaying tax, the taxpayer is not required to submit an updated return, but has the right to do so (Clause 1, Article 81 of the Tax Code of the Russian Federation). However, when submitting a “clarification,” the tax inspector will make changes to the organization’s tax card, which reflects the amount of tax debt, so it is better not to neglect this right.

After making corrections to the accounting, the accountant of Romashka LLC must generate a new reconciliation report, which will contain the correct amount of debt of Rezeda LLC - 256,800 rubles. The completed reconciliation report will be signed in duplicate by the heads of both companies.

What is reflected in the reconciliation report

The reconciliation report reflects business transactions carried out between two counterparties for a certain period and displays the amount of debt. There is no unified form for the act of reconciliation of settlements between counterparties. The organization must develop the form of the act independently and approve it as an annex to the accounting policy. Let us note that, according to the Federal Tax Service of Russia (letter dated December 6, 2010 No. ШС-37-3/16955), the reconciliation act is not the primary accounting document confirming the completion of a business transaction, since the financial condition of the parties does not change. Therefore, reflect in the act all the details established for primary documents in paragraph 2 of Art. 9 of the Federal Law of December 6, 2011 No. 402-FZ “On Accounting”, not necessarily. We recommend including the following information in the document:

— name of the document — act of reconciliation of calculations (indicating the names of organizations);

— date and place of drawing up the document;

— document number;

— the period for which the reconciliation was carried out;

— details of the agreement concluded between the parties;

— the amount of debt of one of the counterparties (indicate which one) at the beginning of the period for which the reconciliation is being carried out;

— the amount of business transactions carried out between counterparties (each party enters its data);

— dates of business transactions between counterparties (each party enters its accounting data);

— details of documents confirming the completion of business transactions between counterparties (each party enters its credentials);

— the amount of debt of one of the counterparties (indicate which one) at the end of the period under review;

— there are discrepancies in the parties’ credentials;

- signatures and seals of the parties.

Note that if several agreements have been concluded between the parties, they can choose: to include in the act data for only one agreement or for all of them at once. In the second case, when indicating data on the shipment of goods (provision of services, performance of work) or payment, it is necessary to clarify under which specific agreement this business transaction was carried out. In addition, the final amount and the initial amount of debt can be divided in accordance with the agreements.

One more nuance. The amounts of business transactions shown in the reconciliation report are usually grouped in the same way as they are reflected in the debt accounting accounts: by debit or by credit. For example, the supplier will reflect the cost of goods sold on accounting account 62 and in the debit reconciliation statement, and the buyer - on accounting account 60 and in the credit statement. On the contrary, the supplier will enter the payment amount in the “credit” column, and the buyer will enter the “debit” column.

A sample of the completed reconciliation report is given in the appendix.

FYI

In order for the reconciliation act to subsequently be presented in court as evidence of recognition of the debt by the counterparty, it must be signed by the heads of both companies (or personally by the individual entrepreneur). In addition, the act can be signed by a person authorized to do so by the head of the organization (individual entrepreneur) on the basis of a specially issued power of attorney.

A reconciliation report is a document intended to determine the status of mutual settlements between counterparties. The legislation does not oblige organizations and individual entrepreneurs to compile these documents without fail. However, most accounting workers prefer to periodically carry out this work in order to avoid accounting errors and possible disagreements with suppliers and customers.

Purpose of the document

The reconciliation report is intended to document the status of settlements between two organizations on a certain date. Using this document, you can trace all business transactions carried out with the participation of counterparties in the context of contracts or in general for a specific organization, and display the ending balance as of a particular date. This balance can be confirmed by both participants in the reconciliation, or by only one legal entity or individual entrepreneur. If according to accounting data there are discrepancies in the amount of the final balance, then they can be eliminated by studying the transactions that are indicated in the reconciliation report. The accounting records of a particular organization may incorrectly reflect the amount of any sale or payment. If errors are detected, the accountant makes corrections in the accounting, after which a new reconciliation act is drawn up, which is signed by authorized persons.

Frequency of compilation

The legislation of our country does not provide for the obligation of companies to draw up reconciliation reports at a strictly defined time. Each organization independently decides when it is necessary to check mutual settlements with counterparties, and whether it is worth doing it at all. At the same time, there are several situations where this procedure can help avoid accounting errors and conflicts with suppliers and contractors. A reconciliation report is required in the following cases:

1. Before preparing mandatory annual financial statements.

2. When conducting an inventory of mutual settlements with counterparties.

3. If the supplier provides the buyer with an installment plan.

4. Contractors have been cooperating for a long time.

5. Significant transaction amounts or frequent and large deliveries of goods or services.

Reconciliation reports and preparation of annual reports

Most accounting workers prefer to reconcile mutual settlements with counterparties before submitting annual reports. Thanks to this practice, it is possible to find and correct many accounting errors that could affect the reliability of reporting. This is especially necessary for large organizations with a large number of different divisions. In such conditions, documents for the purchase of any product, for example, stationery for a certain department, may simply not reach the accounting department on time.

This often happens when goods are delivered without prepayment at the end of the reporting period. The materials have been received, their shipment is reflected in the accounting of the counterparty, but the accounting department of the receiving organization knows nothing about this. In the case of prepayment, attentive accountants usually try to find out themselves whether there was a delivery and obtain the relevant documents. If there has been no transfer of funds and is not expected in the near future, the delivery of the goods will not be reflected in the accounting of the consignee. The act of reconciliation with the counterparty allows you to monitor whether all documents on completed business transactions are reflected in the accounting, as well as check the correctness of their reflection. Many employees, when identifying discrepancies between their data and the counterparty’s data, along with a reconciliation report signed with the discrepancies, immediately transfer the missing set of documents. This significantly speeds up the process of correcting accounting errors.

Document form

Each enterprise can develop and approve its own form of reconciliation report, which will suit all interested parties and will allow the inspection to be carried out correctly. Regulatory acts do not provide for a unified form of this document. But, since it is primary, when drawing it up, all the requirements imposed by law for the preparation of this type of documentation must be taken into account. In particular, the reconciliation report must have the following details:

1. Name.

2. Date of its formation.

3. Information about the compiler.

4. Brief summary of the operation performed.

5. Meters of the specified business transactions.

6. Indication of the positions of persons responsible for recording business transactions and documenting them.

7. Handwritten signatures of the indicated officials.

Filling procedure

The main part of the reconciliation report, which contains information about business transactions carried out by counterparties, is a table. It consists of two parts. On the left, as a rule, the activities of the organization that compiled the document are reflected. It includes four columns. The first of them indicates the serial number of the entry, the second - a summary of the business transaction, the third and fourth - its monetary value by debit or credit. The right side of the table remains blank; The data is recorded there by the counterparty when he performs reconciliation. Thus, the act in question contains - in chronological order - records of all operations carried out by the organization, with the participation of a specific counterparty, for a certain period. After that, the debit and credit turnovers are calculated, and the ending balance is determined for the required date.

Carrying out reconciliation

A company that has received a reconciliation report from a counterparty compares its accounting data with the information provided by the originating organization in the document. The date of the business transaction, its type and amount are checked. The accounting employee also reconciles the balance at the beginning of the period. If inconsistencies are detected, it is best to first check that the documents are reflected correctly in your own accounting. To do this, you will need to raise invoices and invoices submitted by or issued to the counterparty. If an error is detected, the accounting data is subject to adjustment, after which the reconciliation is carried out again. If no error is detected, the employee indicates his information on the right side of the report, calculates the turnover and the final balance. The reconciliation report is sent to the counterparty with discrepancies.

Signing Rules

The document must be signed by the director and chief accountant of the company. The organization's seal is placed in the space provided for this purpose. It should catch the last couple of letters of the signatures. In the absence of the manager or chief accountant, the reconciliation act is certified by the signatures of other officials of the organization who have the right to sign such documents. At the same time, their position is indicated.

Document status

The reconciliation act allows you not only to identify errors in accounting, but also to avoid disagreements with counterparties. If, for example, a debtor of an organization signs a document, then he agrees with the state of settlements and thereby expresses his readiness to pay the debt. The act of reconciliation with certain other supporting documents also serves as the basis for writing off bad debts after the expiration of their limitation period. A document signed by both parties is also required when the company goes to court to collect debt from the counterparty for goods supplied or services provided.

The act of reconciliation of mutual settlements is one of the primary accounting documents. It is intended to mark the status of mutual settlements between partners on a certain date. To avoid mistakes and misunderstandings, you need to know how to make the act of reconciliation of mutual settlements correct and relevant.

When is an act required?

Periodic completion of the reconciliation report takes place between constantly collaborating entities. Partners can be the supplier and recipient of the goods, the taxpayer and the state fund, two divisions of a large corporation, etc.

The reasons for this, in addition to long-term interaction, are:

• the ability to pay for goods and services in the future;
• the need to navigate a large number of items;
• working with expensive products;
• Carrying out an inventory of payments;
• the need to present the status of settlements to superiors or government agencies.

What is the optimal time frame?

The act of reconciliation of mutual settlements, as agreed by the parties, can be developed for a month, six months, a year or even a longer period. There are no clear deadlines. However, in any case, the act must include all transactions that took place during the selected period. Most companies issue statements on a monthly basis.

In some cases, two separate documents may need to be drawn up between the same partners. This is possible and even desirable when cooperation is heterogeneous: for example, company A is a supplier to company B for some goods, and a buyer for others. In this case, the frequency of registration of acts in different areas may vary.

To maintain the relevance of the acts, they must begin to be filled out from the beginning of joint activities, and in the future - immediately after signing the next act.

How to fill out a reconciliation report?

There are no uniform requirements regarding how a correct reconciliation report is generated. However, there are several principles on how to fill out a reconciliation report:

• The document must have a title and date of execution, as well as the names of both parties.
• The document must indicate the officials whose signatures are placed at the bottom of the reconciliation report.
• All data must be strictly distributed according to contracts.

In addition, it is desirable for the accountant to comply with the basic requirements applicable to primary documents in general. Typically, the act is drawn up in the form of a chronologically ordered list of documents. Instead, you can indicate the nature of the action (purchase of goods, transfer of money, sale of property).

An example of a correct reconciliation report is shown in the figure:

How to carry out reconciliations correctly?

Settlements with regular business partners are carried out according to one item - a contract, the name of a product or service, a separate delivery, etc. To avoid double work, reconciliation can be organized during the inventory period, which is carried out once a year.

If any discrepancies are noticed in accounts payable or receivable, you must immediately draw up a report and send it to your counterparty with appropriate notification. It happens that a long-standing debt cannot be repaid by the counterparty due to the fact that he has become bankrupt, and then the amount of the debt is taken into account as an expense item. To avoid such troubles, reconciliations should be carried out as often as possible.

What to do after the act is drawn up?

Even taking into account the fact that accountants are involved in drawing up the document, the form of the reconciliation report requires the signature of the manager. Therefore, first of all, it is necessary to present the document to the director for signature.

Then the representative of the company that drew up the act sends two copies to the partner company personally or via postal services. The counterparty, in turn, gets acquainted with the document, signs both copies, and then sends one of them back.

Does the act have legal force?

What is valid under the law is the original of the correct reconciliation report, which bears the signatures and seals of the directors of both companies.

The partner retains the right to refuse to sign the act, and then the document will not have legal force. Refusal to confirm the act by a partner in most cases means a reluctance to admit the existence of one’s own debt.

To avoid such situations, the procedure for reconciling mutual settlements and signing acts must be fixed in the contract. In case of violation, sanctions must be provided. There are no other legal methods to force the counterparty to leave a signature.

According to the judges, the act is not sufficient evidence of the debt, but it acts as a good additional artifact if there are primary documents directly related to the debt. In addition, with the help of an act, the limitation period can be increased, because it begins to count not from the day the disputed transaction is concluded, but from the day the last reconciliation act is signed.

Thus, the reconciliation act is not just a formal document, it is a real instrument of legal influence on business partners.

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What are we checking? Why are we checking?

It is customary for businessmen to back up transactions with written agreements. We bought the goods and signed the invoice. We provided a service and signed an act of provision of services. And we usually make two sets of documents. One, with the signatures of the counterparty (supplier or buyer), remains with you, the second is taken by the counterparty himself. Then you submit all the documents to the accounting department, or write them yourself into an accounting program or database where you keep records of your transactions. And you are waiting for payment from the buyer. Or pay the supplier. You also record the date and amount of payment in your transaction database.

All. The deal is closed. And you have accumulated, say, 100 such transactions in a year. And in January of next year one of your suppliers calls and asks in a stern voice why you still haven’t paid him?

Ummm... How is this? Let's figure it out. Let's open our database. And we see: lo and behold, the transaction is closed, the goods are received, payment is made. So you can take the payment order out of the folder and send a scan to the supplier so that he can see for himself that you have paid.

An hour after receiving the payment scan, your supplier calls back again and asks for forgiveness for his mistake. It turns out that his accounting department mistakenly recorded your payment not to your account, but to a transaction with another counterparty with a similar name.

And you kindly forgive him (and you secretly wipe the sweat from your forehead, phew, it’s still not your mistake, you don’t have to worry about penalties).

What if ten more contractors call and demand payment?

Is this a familiar situation?

If not, we bet you are a very attentive person and know the value of money.

If yes, then you probably don’t want to get into such trouble again.

What needs to be done to avoid such incidents with counterparties?

It’s simple: you need to regularly (or at least once a year) reconcile your data and certify mutual settlements on paper. And this paper is called the Reconciliation Report.

Reconciliation report

When you and I look at this accounting phrase, it seems to us that only a specially trained person can understand and do it. It's really just two words.

An act is a piece of paper with numbers and signatures. Reconciliation is a comparison, comparison of information in order to find out that everything is correct.

How to draw up a reconciliation report? 7 simple steps.

1. Make a list of your counterparties. Let these be two lists. In one you will list the suppliers. In the other - buyers.
2. For each supplier, make a list of purchases and your payments. For each buyer - a list of sales and his payments. Make a list for each of the counterparties in the form of a plate.
3. At the top of the sign write the names and representatives of your and the counterparty’s companies (as is usually done in the header of the agreement).
4. Just below write the date and place of drawing up the reconciliation report (for example, 10/22/13 Moscow), the period for which the report was drawn up (for example, 2013) and the name of the document - Reconciliation Report.
5. Place your signature under the table and leave space for the signature of the counterparty.
6. Submit two identical Reconciliation Reports to your counterparty, accompanying it, for example, with the following letter:

Dear Counterparty!

We are sending you a reconciliation report as of 10/22/13. We ask you to sign and return to us one copy of the act within 10 days, or disagreements regarding the reconciliation act with supporting documents (acts, invoices, invoices). In case of failure to receive the signed act within the specified period, or disagreements regarding it, we will consider the settlement balance confirmed.

7. Wait for the counterparty to return the signed reconciliation report to you and put it in a separate folder where it will always be easy to find if you need to refresh your memory.

You see, there is nothing wrong with the reconciliation itself. And if you are missing some documents, you can request them again from the counterparty.

And a little more about preparation

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And if you wake up half an hour earlier, take out a razor and a towel, put your car keys in the right place, and prepare your tie the night before, you can easily avoid the morning rush.

Likewise, you can take care of reconciling settlements with counterparties in advance. To go to work on January 10th and sit down to carry out the prescribed algorithm.

Information for you:

We will prepare for you a reconciliation report with any counterparty of any complexity and volume

Contact us by phone: +7 925 720 82 11 or .